Administrative Coordinator-Kiewit-Advanced Technologies

Position Overview

As a project Office Administrative Coordinator for Kiewit, you will provide administrative support to members of a specific project, department, and division while promoting teamwork and creativity by encouraging effective communication. This person should be motivated, possess exceptional written and verbal communication skills, and be proficient in various software systems such as MS Word, Teams, Excel, Share Point, and others.

District Overview

Kiewit is one of North America’s largest and most respected construction and engineering organizations. Our construction and design engineering professionals work on some of the industry’s most complex, challenging and rewarding projects – whether it’s boring tunnels through mountains, turning rivers into energy, or building bridges that connect communities. Kiewit people tackle important projects of every size, in any market.

Location

This is an onsite position in Mt. Pleasant, WI. This position requires being on an active construction site. 

Qualifications

At least 5 years of administrative experience/office management preferred.
High school diploma or general education degree (GED).
Proficient in Microsoft Word, Excel, PowerPoint, Teams, and Outlook.
Strong professional interpersonal, written, and verbal communication skills.
Able to take direction and provide timely feedback on progress of tasks.
Exceptional attention to detail, organization, and active listening skills.
Ability to manage multiple tasks effectively. 
Ability to work from 7:00 am – 5:00 pm, with occasional varying schedules in support of site operational needs. This may include occasional extended hours or weekend work.

Responsibilities

Manage craft requisition and execution including workforce planning, staffing schedules and hiring.
Set up and conduct weekly orientations to lead effective on-boarding process, including paperwork, applications, documentation and maintaining employment files
Complete I-9s for craft hires and staff transfers (as applicable)
Order and distribute craft hiring/ benefit packets
Sorting and distribution of pay stubs
Employee Performance policy documentation and maintenance 
Update HR and business reporting on an ongoing basis.
Maintain required employment posters and affirmative action binder. 
Greet visitors, organize and arrange meetings, report generation, data entry, SharePoint management.
Prepare outgoing mail and correspondence, including e-mails and faxes as applicable.
Provide reception support as applicable.
Prepare meeting agendas, assists with setup/cleanup, and creates PowerPoint presentations as requested.  
Acts as the first point of contact for employee questions regarding policies, procedures, and resources on the project.
Assists with new hire onboarding processes, forms, and documentation. 
Manages Form I-9 and E-Verify processes for all US new staff hires while ensuring compliance with employment authorization requirements.
Facilitate manage project expense reports & ensuring all transactions are accounted for with the right documentation. 
Completes other administrative and HR administrative functions as needed for the project.