Legal Administrative Assistant

Position Overview

As a Legal Administrative Assistant, you will be responsible for providing a broad range of administrative support to members of the Legal Department by assisting them with their daily tasks while maintaining a high degree of professionalism, initiative, accuracy and discretion. 

Kiewit has consistently been rated as a Top Employer by Forbes and was recently named #1 by ENR in the top 200 Design Build contractor firms.  Kiewit’s size and experience provides the stability, predictability and know-how our clients and partners expect — and the flexibility and overall best value they deserve. Join a company that knows how to design and execute multi-billion-dollar projects around the world! 
 

District Overview

At Kiewit, the scale of our operations is huge. Our construction and engineering projects span across the United States, Canada and Mexico, improving and connecting communities with every initiative. We depend on our high-performing operations support professionals — they are the glue that holds multiple areas of the business together and the catalysts that make things happen. We hire only the most driven people, and we offer diverse career opportunities, strong leadership and mentorship, rewarding, collaborative work, and responsibility not found just anywhere. We are always pushing new limits. You can too.

Location

This position is in our Lenexa, Kansas campus situated in a professional, legal office setting.

Responsibilities

• Drafting and designing professional business correspondence, memos, presentations, etc. 
• Assembling legal documents for signature and coordinating their execution and collection. 
• Drafting correspondence to and contacting third parties via telephone, email and letter. 
• Organizing transaction documents. 
• Revising forms, notices, opinions and other legal documents, and coordinating distribution or delivery of such documents accurately and timely. 
• Utilizing case management software to enter matter status information and run status reports, pay invoices, and track expenses. 
• Opening, closing and maintaining organization of electronic files. 
• Scheduling appointments, meetings and conference calls, and maintaining daily calendars and contact directories. 
• Coordinating extensive travel arrangements and expense reports using Concur. 
• Coordinating technical support for attorneys and office technology. 
• Monitoring office supplies and order items as necessary to ensure items are procured in a timely, professional manner. 
• Interaction with all levels of leadership. 
• Safeguarding the confidentiality of Company information by exercising discretion in communicating information and handling confidential materials. 
• Liaise with outside counsel and Home Office Legal. 
   

Qualifications

• Associate's degree in business, office management, communication, or other field related to position.
• 7-10 years of experience supporting legal level professionals.
• Previous experience supporting management level professionals in a corporate legal department or a law firm strongly preferred. 
• Demonstrate advanced proficiency in operating Microsoft Office software (Outlook, Teams, Word, Excel, and PowerPoint), Workshare, SharePoint, Adobe Acrobat and Concur. 
• Ability and willingness to learn new technology. 
• Ability to initiate, organize, analyze, and complete tasks in areas of responsibility, organize self and others, effectively exercise discretion and judgment, independently problem-solve and make decisions, consistently meet deadlines, handle rush projects, handle multiple priorities, and function under time constraints. 
• Ability to effectively communicate, both oral and written; sound public contact skills and office etiquette. 
• Superior attention to detail and accuracy of work. 
• Ability to perform responsibilities with limited supervision and independent judgment. 
• Ability and willingness to work flexible schedule as may be required by position responsibilities. 
• Demonstrated ability to work professionally and confidentially with a variety of personalities from all levels of an organization. 
• Proven organizational and multi-tasking skills in a fast-paced environment. 
• Independent, action-oriented thinker who is able to successfully undertake and complete projects and major tasks with minimal supervision within or ahead of deadlines.