Project Administrator

Position Overview

We are currently looking for a proactive Administrative Assistant to support our growing demands at Kiewit Building Group. Position will provide exceptional office administration support to a fast paced construction project with high expectations in our Seattle, WA region.  Office administration support duties may include: maintaining office systems, supplies, processing and managing PO's, subcontractor and State document management, office clerical/support services, printing, mail distribution, messenger services, expense reporting, greeting visitors, answering phones along with other assigned tasks.

District Overview

Kiewit Building Group specializes in constructing office buildings, industrial complexes, education and sports facilities, hotels, hospitals, transportation terminals, science and technology facilities, manufacturing, retail and special-use facilities and extensive interior construction with tenant improvements. Its capabilities include general construction, construction management, design-build, design-assist and turn-key project development. Kiewit also provides fast, accurate preconstruction project management services.

Location

This role will support Kiewit's Building Group project team out of Shoreline, WA.

This is an onsite position, position will work our of our project office location. 

Responsibilities

• Responsible to perform administrative, clerical and receptionist duties

• Manage conference room scheduling, maintain office housekeeping. 

• Collecting and processing subcontractor and regulatory documentation and requirements. 

• Assist with completion of certified payroll, manage prevailing wage documentation 

• Order office supplies and stock and maintain breakrooms

• Assist with all account payable transactions, PO maintenance, invoice reconciliation

• Assist with tracking of subcontract insurance, bonds, contract documents, invoices and payments

• Coordinate courier and project mail 

• Assist with various special projects

Qualifications

• 3+ years of Administrative experience required

• Notary preferred. 

• Valid Driver’s License.

• Supply management and inventory control experience.

• Organizational skills.

• Tracking budget expenses.

• Reporting skills.

• Attention to detail.

• Excellent customer service skills and a positive, can-do attitude.

• Professional phone manner.

• Must be highly proficient in Microsoft Word, Excel, and Power Point.

• Flexibility in schedule – early/late as needed.

• Ability to juggle multiple projects/assignments.

• Ability to work with various personalities.

• Other software package experience that is preferred includes SharePoint, Concur, Bluebeam.