KWFS - Administrative Coordinator 1

Position Overview

The role involves providing a wide range of administrative services for department managers, necessitating a high degree of autonomy and collaboration with multiple projects and departments. The assistant should be technically proficient, proactive, flexible, adaptable, self-motivated, and a team player, while maintaining a professional demeanor in a complex and demanding environment.

District Overview

Kiewit Water Facilities South specializes in constructing water treatment facilities, wastewater treatment facilities, and desalination plants across North America. Because our people receive continuous and extensive training, hands-on experience, and challenging responsibilities from day one, they quickly develop the expertise that has earned our district its reputation as the premier contractor in the southeast United States. 

Location

Alpharetta, GA

Responsibilities

• Providing day-to-day support with general administrative functions and team management needs (e.g., meeting coordination, travel support, team-building efforts, phone and email communication)
• Collaborating with and supporting team members, working on key projects and initiatives
• Providing basic design support for key company branding and marketing materials and events; helping organize and support key online media and video projects
• Helping the team with messaging, writing, editing, researching and related support for external and internal communications, as needed
• Managing key expense reports, invoicing and purchasing card transactions
• Tracking budgets and preparing related reports for team and company use
• Managing and scheduling inter-group and cross-company meetings involving department staff

Qualifications

• Prior administrative support experience required
•  Strong written and verbal communication skills
• Strong expertise in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Solid skills with peripheral technology such as printers, digital cameras, scanners and A/V equipment
• Previous track record of successfully meeting deadlines and project expectations
• Ability to work with people at all levels of the organization, including senior leadership, as needed
• Outstanding attention to detail and strong organizational skills
• Ability to maintain strict confidence of important, sensitive information and materials
• Enthusiastic team player with an interest in helping the team stay connected and working effectively together

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