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Sr. Admin Assistant - Eastern District


Woodcliff Lake, NJ, US

Requisition ID: 117660 

Job Level: Mid Level 

Department: Business Management 

Market: Transportation 

Employment Type: Full Time 

District Overview

Kiewit’s Eastern District specializes in challenging heavy civil construction projects throughout the Northeast, including the metropolitan areas of New York, Chicago, Boston, and Washington DC.  We are leaders in bridge, transit, foundation, tunnel, and water/wastewater construction while specializing in cast-in-place concrete, structural steel erection, earthwork, pile driving, and caissons. Kiewit’s Eastern District also has a large amount of work in the energy/power sector in various northeast locations. With our experienced and dedicated employees, extensive resources and in-depth market knowledge, the Eastern District can handle projects of any size.  


This position is based out of Woodcliff Lake, New Jersey.


•    Coordinate schedules, travel arrangements and expenses.
•    Greet visitors, organize and arrange meetings, schedule conference rooms and set up catered meals.
•    Coordinate and arrange travel; prepare travel packets (itineraries, maps/directions and meeting notes).
•    Assist with presentation preparation.
•    Prepare outgoing mail and correspondence, including e-mails and faxes.
•    Support the coordination for conferences and events (secure meeting location, hotel contracts, arrange for catering, and purchase prizes).
•    Maintain list of employees’ birthdays and send out e-mail birthday cards.
•    Investigate and visit local hotels as possible meeting sites for incoming guests, and make recommendations.
•    Provide reception support when required 
•    Participate in the Fire Safety committee 
•    Demonstrates understanding of the accounts payable process workflow and is able troubleshoot payment or vendor issues
•    Performs weekly payroll verification
•    Understands the payroll and HR process workflows
•    Masters the systems used to properly hire, transfer, terminate, and pay all employees 
•    Performs basic clerical functions such as filing, copying, and data entry 
•    Manage assigned workflows to ensure timely processing of vendor invoices
•    Process a high volume of invoices with accuracy
•    Perform three-way-match reconciliation of purchase order to goods receipt to invoice


•    5+ years of office management or senior level administrative services experience preferred.
•    Proven abilities around
•    Supply management and inventory control
•    Organizational skills
•    Tracking budget expenses
•    Developing standards
•    Promoting process improvement
•    Reporting skills
•    Attention to detail
•    Must be highly proficient in Microsoft Word and Excel
•    Excellent customer service skills and attitude
•    Professional phone manner

We are an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.

There’s no limit to what you’ll work on at Kiewit. With contracts in different markets and geographic areas, you’ll tackle new challenges all the time. Whether you’re building a facility that can turn water into power or engineering safer infrastructure networks, you’re bound to push the limits of innovation in new and exciting ways.

With Kiewit, you’ll have the potential to work on a variety of projects in seven major markets. From railroads to tunnels, renewable energy to biofuels, you’ll be part of a mission that’s bigger than you can imagine. 

Here, you’ll team up with market experts and gain cross-functional experience — all while helping people across the globe live better.

We offer our fulltime staff employees a comprehensive benefits package that’s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.

Nearest Major Market: New York City

Job Segment: Accounts Payable, Clerical, Office Manager, Administrative Assistant, Business Manager, Finance, Administrative, Management