Administrative Assistant - Kiewit Power Delivery

Position Overview

We are currently looking for a proactive Administrative Assistant to support our growing demands at Kiewit Power Delivery. Office administration support duties may include: maintaining office systems, supplies, payroll processing, accounts payable, document management, owner billings/account receivables, office clerical/support services, printing, mail distribution, messenger services, expense reporting, greeting visitors, answering phones along with other assigned tasks.

District Overview

Kiewit Power Delivery is a full-service engineering and construction solutions provider, completing projects of all sizes and complexity. Across North America, our experience spans all transmission and distribution market aspects from high-voltage overhead and underground transmission to distribution design, automation design and construction capabilities. With these broad capabilities, we operate in the electric utility, renewable energy, industrial, and oil and gas markets.

Location

This position is located out of our Westlakes, TX office.

Responsibilities

• Providing day-to-day support with general administrative functions and team management needs (e.g., meeting coordination, travel support, team-building efforts, phone and email communication)
• Collaborating with and supporting team members, working on key projects and initiatives
• Managing key expense reports, invoicing and purchasing card transactions
• Managing and scheduling inter-group and cross-company meetings involving department staff
• Coordination for conferences and events (secure meeting location, hotel contracts, arrange for catering)
• Provide reception support when needed
• Onboarding of craft and staff employees

Qualifications

•    At least 2 years of administrative support experience required
•    A bachelor's or associate’s degree related to the role strongly preferred
•    Strong written and verbal communication skills
•    Strong expertise in Microsoft Office (Word, Excel, PowerPoint, Outlook)
•    Solid skills with peripheral technology such as printers, digital cameras, scanners and A/V equipment
•    Previous track record of successfully meeting deadlines and project expectations
•    Ability to work with people at all levels of the organization, including senior leadership, as needed
•    Outstanding attention to detail and strong organizational skills
•    Ability to maintain strict confidence of important, sensitive information and materials
•    Enthusiastic team player with an interest in helping the team stay connected and working effectively together