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Office Coordinator 1

Location: 

Vancouver, WA, US

Requisition ID: 151100 

Job Level: Entry Level 

Home District/Group: Northwest District 

Department: Construction Operations 

Market: Transportation 

Employment Type: Full Time 

District Overview

Kiewit’s Northwest District is headquartered in Vancouver, Washington.  We primarily perform heavy civil projects specializing in earth moving, transportation, roadways, water resources, and underground utilities. We are looking for hard working individuals with a passion for construction who aren’t afraid to get their hands dirty! Our current opportunities are spread across the entire west coast including Alaska and Hawaii. 

Location

Vancouver, Washington 

Responsibilities

1.    Maintain/update office seating chart and phone list 
2.    Answer phone - direct calls to proper person/department 
3.    Track equipment inventory (Cars/trucks/van pool cars)
4.    Maintain office supply inventory -Staples office supply orders 
5.    Mail/FedEx/UPS - Prepare Shipments going out/Distribute incoming mail
6.    Maintain keyfobs for employees
7.    Coordinate w/ Janitorial, Building Maintenance, Coffee Service & Shred-it 
10.    Konica copier maintenance and supplies 
11.    Cubicle, phone, office setup & cleaning
12.    Distribute mail, packages other employee items 
13.    Schedule conference rooms 
14.    Keep conference room & kitchen area clear and organized

15.    Schedule Catering for Meetings  
16.    Data entry & Doc Control for Safety and Business Departments

               17.    Other department special projects as needed

 

Qualifications

  • Prior administrative support experience preferred
  • Strong written and verbal communication skills
  • Strong expertise in Microsoft Office (Word, Excel, PowerPoint, Outlook)
  • Solid skills with peripheral technology such as printers, digital cameras, scanners and A/V equipment
  • Previous track record of successfully meeting deadlines and project expectations
  • Ability to work with people at all levels of the organization, including senior leadership, as needed
  • Outstanding attention to detail and strong organizational skills
  • Excellent ability to multitask
  • Ability to maintain strict confidence of important, sensitive information and materials
  • Enthusiastic team player with an interest in helping the team stay connected and working effectively together

We offer our fulltime staff employees a comprehensive benefits package that’s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.

We are an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.


There’s no limit to what you’ll work on at Kiewit. With contracts in different markets and geographic areas, you’ll tackle new challenges all the time. Whether you’re building a facility that can turn water into power or engineering safer infrastructure networks, you’re bound to push the limits of innovation in new and exciting ways.

With Kiewit, you’ll have the potential to work on a variety of projects in seven major markets. From railroads to tunnels, renewable energy to biofuels, you’ll be part of a mission that’s bigger than you can imagine. 

Here, you’ll team up with market experts and gain cross-functional experience — all while helping people across the globe live better.

We offer our fulltime staff employees a comprehensive benefits package that’s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.


Nearest Major Market: Portland Oregon
Nearest Secondary Market: Tacoma

Job Segment: Administrative Assistant, Office Manager, Data Entry, Supply, Administrative, Entry Level, Operations