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Receptionist - Eastern Canada District

Location: 

Toronto, ON, CA

Requisition ID: 129219 

Job Level: Entry Level 

Department: Communications 

Market: Corporate Home Office 

Employment Type: Full Time 

Position Overview

The Receptionist will perform a variety of confidential administrative and organizational duties, requiring flexibility with assignments. The Receptionist will have a strong background supporting administrative functions to assist the overall office.  This position is based in our Union Station office in Toronto. The individual will report to the Office Manager.
 

District Overview

Eastern Canada District's projects include highways, bridges, mass transit, mine site development & open pit operations, hydroelectric powerhouses, wind-power plants, dams & industrial. The serve the construction and mining industries and operates in Eastern Canada. 

Location

This position is based out in Toronto. 

Responsibilities

The Receptionist will support the team in the following areas:

  • Manage main reception desk – greeting visitors and directing them as needed
  • Coordinate Access cards for the office
  • Liaise with Building Security and Property Management 
  • Receive and route incoming packages and mail
  • Assist with sending packages and mail
  • Assist in maintaining a clean and efficient office environment, including kitchen and boardroom areas 
  • Maintain office supply inventory and unpack supplies
  • Scan, copy and distribute correspondence or other printed materials
  • Process expenses for team members and support the office manager in their role as it relates to expense processing
  • Assist with scheduling conference room bookings and hoteling computer stations
  • Arrange for dining reservations as well as receive catering orders for team members’ internal and/or external business meetings
  • Work closely with the USEP Office Manager and assist them in various administrative tasks, as may be required
  • Assist with proofreading and formatting Microsoft Documents
  • Other administrative tasks, as may be required
     

Qualifications

  • Relevant college / post-secondary education
  • Relevant administrative experience
  • Excellent spelling and grammar skills
  • Excellent communication skills (verbal and written) and comfortable presenting
  • Excellent organizational and time management skills
  • Ability to multi-task and prioritize
  • Detail-oriented with strong analytical skills
  • Ability to work well with others in all capacities within the company
  • Exceptional skills in Outlook, Microsoft Word, Excel & PowerPoint

#LI-GR1

Working Conditions

Fast-paced office environment; must be able to interact professionally with all levels of management while simultaneously manage a diversified workload and challenging situations efficiently and effectively.

Additional Requirements:

  • Absent an approved exemption, due to federal, state, local, provincial and/or client-requirements, this position may require an individual to be fully vaccinated by a Health Canada-approved or authorized COVID-19 vaccine or undergo weekly testing upon hire and as a condition of continued employment.
     

We believe in equal opportunity in employment practices without discrimination and comply with all laws regarding human rights in the provinces where we operate.


There’s no limit to what you’ll work on at Kiewit. With contracts in different markets and geographic areas, you’ll tackle new challenges all the time. Whether you’re building a facility that can turn water into power or engineering safer infrastructure networks, you’re bound to push the limits of innovation in new and exciting ways.

With Kiewit, you’ll have the potential to work on a variety of projects in seven major markets. From railroads to tunnels, renewable energy to biofuels, you’ll be part of a mission that’s bigger than you can imagine. 

Here, you’ll team up with market experts and gain cross-functional experience — all while helping people across the globe live better.

We offer our fulltime staff employees a comprehensive benefits package that’s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.


Job Segment: Receptionist, Supply, Manager, Administrative, Operations, Management, Entry Level