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Northern California - Document Controls Specialist


San Jose, CA, US

Requisition ID: 167282 

Job Level: Mid Level 

Home District/Group: Northern California District 

Department: Business Management 

Market: Transportation 

Employment Type: Full Time 

Position Overview

At Kiewit, the scale of our operations is huge. Our construction and engineering projects span across the United States, Canada and Mexico, improving and connecting communities with every initiative.  We depend on our high-performing operations support professionals — they’re the glue that holds multiple areas of the business together and the catalysts that make things happen. We hire only the most driven people and we offer them diverse career opportunities, strong leadership and mentorship, rewarding, collaborative work, and responsibility they won’t find just anywhere. We’re always pushing new limits. You can too. #LI-GG1

District Overview

Kiewit’s Northern California District is one of Kiewit’s leading infrastructure districts specializing in various types of work in the heavy civil, power, transportation, and water resource markets. Although most of our work is regionally based in Northern California, we also pursue various projects across the west coast. We are looking for individuals who are passionate about infrastructure and committed to the construction industry rather than design. 


Santa Clara, CA 


  • Upload Correspondence, process RFI’s, Submittals, Transmittals, Safety Reports, Environmental Reports
  • Standard systems used include SharePoint and Smart Sheet
  • Other systems used include InEight Document, EADOC, Project Wise, Procore, and various other industry document control platforms (prior experience encouraged but not required)
  • Update and manage correspondence logs, RFI logs and submittal logs
  • Update and manage construction drawing as-builts
  • Good demeanor, eager to please, works well with others
  • Reliable, shows up on time, does what is required to get the job done
  • Weekly Hours: 40 hours 


  • Prior administrative support experience required.
  • Strong written and verbal communication skills.
  • Strong expertise in Microsoft Office (Word, Excel, PowerPoint, Outlook).
  • Strong expertise in Bluebeam
  • Solid skills with peripheral technology such as printers, digital cameras, scanners and A/V equipment.
  • Previous track record of successfully meeting deadlines and project expectations.
  • Ability to work with people at all levels of the organization, including senior leadership, as needed.
  • Outstanding attention to detail and strong organizational skills.
  • Ability to maintain strict confidence of important, sensitive information and materials.
  • Enthusiastic team player with an interest in helping the team stay connected and working effectively together.

Other Requirements:
•    Regular, reliable attendance
•    Work productively and meet deadlines timely
•    Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment
•    Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
•    Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.
•    May work at various different locations and conditions may vary

Base Compensation: $62,456 - $93,684 
(Actual compensation is subject to variation due to such factors as education, experience, skillset, and/or location)

We offer our fulltime staff employees a comprehensive benefits package that’s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.

We are an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.

There’s no limit to what you’ll do at Kiewit. Whether you’re building or supporting projects that provide communities with dependable energy, safe transportation, clean water, or access to health care, the work you do will positively impact people’s lives for generations to come. 

Here you’ll have endless opportunities to expand your expertise through on-the-job experience and internal and external training and development opportunities. 

We offer our full-time staff employees a comprehensive benefits package that’s among the best in our industry. From top-tier health care programs to employee assistance programs and retirement planning, we aim to provide you with the tools you need to be successful in the areas of life that matter most to you.

Kiewit is an equal-opportunity employer, and we believe a diverse workforce is vital to the success of our business. We continue our efforts to attract, develop and retain employees from all backgrounds who are passionate about our industry.  

We are committed to veteran and military hiring and will consider relevant military experience as equivalent to qualification requirements.

Nearest Major Market: San Jose
Nearest Secondary Market: Palo Alto

Job Segment: Document Control, Construction, Administrative Assistant, Developer, Sharepoint, Administrative, Engineering, Technology