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Document Controls Specialist

Location: 

San Jose, CA, US

Requisition ID: 156068 

Job Level: Mid Level 

Home District/Group: Northern California District 

Department: Project Controls Scheduling 

Market: Transportation 

Employment Type: Full Time 

Position Overview

At Kiewit, the scale of our operations is huge. Our construction and engineering projects span across the United States, Canada and Mexico, improving and connecting communities with every initiative.  We depend on our high-performing operations support professionals — they’re the glue that holds multiple areas of the business together and the catalysts that make things happen. We hire only the most driven people and we offer them diverse career opportunities, strong leadership and mentorship, rewarding, collaborative work, and responsibility they won’t find just anywhere. We’re always pushing new limits. You can too. #LI-GG1

District Overview

Northern California 

Kiewit’s Northern California District is one of Kiewit’s leading infrastructure districts specializing in various types of work in the heavy civil, power, transportation, and water resource markets. Although most of our work is regionally based in Northern California, we also pursue various projects across the west coast. We are looking for individuals who are passionate about infrastructure and committed to the construction industry rather than design. #LI-GG1

 

Location

Santa Clara, CA

Responsibilities

•    Perform document control duties in project site office as assigned with supervision. 
•    Contribute to a team responsible for document flow and distribution at a job site.
•    Gathering all information needed for input into Daily Report.
•    Answering phone calls to the office.
•    General Office duties
•    May include inputting documents into SharePoint for project.
•    Collect and log all contract documents and project documentation from bid phase through project completion. 
•    Reproduce, distribute, store and retrieve necessary documentation. 
•    Work closely with expediting team to log the receipt of electronic shop drawings, specifications and hard copy manuals.
•    Stamp documents and drawings with project information
•    Post changes and maintain computerized or manual control records and release documents notifying all affected departments as needed.
•    Prepare requests for reproduction of documents, operate reproduction equipment and prepare reports and memorandums. 
•    Mail outgoing documents (i.e., UPS, Federal Express, and United Postal Service).
•    Effectively communicate with suppliers via fax, e-mail and/or telephone.

Qualifications

•    Basic knowledge of Excel, Word, e-mail and Intranet
•    Willing to perform a variety of tasks and learn new skills
•    Basic knowledge of document control procedures, Prolog, and office equipment such as computers, copy machines, telephone systems, etc. 
•    Basic knowledge of filing and record retention systems 
•     Highly motivated, with a demonstrated passion for excellence and taking initiative 
•     Strong work ethic, willing to do what it takes to get the job done right the first time 
•     Demonstrated commitment to ethics and integrity 
•     Passion for safety, with the ability to help us ensure that nobody gets hurt 
•     Strong interpersonal, written, and verbal communication skills  
•     Team player with the ability to work independently to meet deadlines, goals and objectives 
•     Strong organization, time management, and attention to detail 

Other Requirements:
•    Regular, reliable attendance
•    Work productively and meet deadlines timely
•    Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment.
•    Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
•    Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.

We offer our fulltime staff employees a comprehensive benefits package that’s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.

We are an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.


There’s no limit to what you’ll do at Kiewit. Whether you’re building or supporting projects that provide communities with dependable energy, safe transportation, clean water, or access to health care, the work you do will positively impact people’s lives for generations to come. 

Here you’ll have endless opportunities to expand your expertise through on-the-job experience and internal and external training and development opportunities. 

We offer our full-time staff employees a comprehensive benefits package that’s among the best in our industry. From top-tier health care programs to employee assistance programs and retirement planning, we aim to provide you with the tools you need to be successful in the areas of life that matter most to you.

Kiewit is an equal-opportunity employer, and we believe a diverse workforce is vital to the success of our business. We continue our efforts to attract, develop and retain employees from all backgrounds who are passionate about our industry.  

We are committed to veteran and military hiring and will consider relevant military experience as equivalent to qualification requirements.


Nearest Major Market: San Jose
Nearest Secondary Market: Palo Alto

Job Segment: Document Control, Construction, Developer, Engineer, Sharepoint, Administrative, Engineering, Technology