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AP Specialist

Location: 

Portsmouth, NH, US

Requisition ID: 165259 

Job Level: Entry Level 

Home District/Group: Eastern District 

Department: Business Management 

Market: Transportation 

Employment Type: Full Time 

Position Overview

As an AP Specialist, you will provide high-quality support and outstanding customer service to the project. You’ll process vendor invoices with accuracy through our ERP software.   The role is situated in a collaborative environment – working closely with a small group of peers towards team goals. The AP Processing team is a great team to grow technically and professionally. We hire only the most driven people and we offer them diverse career opportunities, strong leadership and mentorship, rewarding, collaborative work, and responsibility they won’t find just anywhere. We’re always pushing new limits. You can too. 
 

District Overview

Kiewit’s Eastern District specializes in challenging heavy civil construction projects throughout the Northeast, including the metropolitan areas of New York, Chicago, Boston, and Washington DC.  We are leaders in bridge, transit, foundation, tunnel, and water/wastewater construction while specializing in cast-in-place concrete, structural steel erection, earthwork, pile driving, and caissons. Kiewit’s Eastern District also has a large amount of work in the energy/power sector in various northeast locations. With our experienced and dedicated employees, extensive resources and in-depth market knowledge, the Eastern District can handle projects of any size.  

Location

Portsmouth, NH

Responsibilities

•    Manage the workflow of Subcontract invoices
•    Make sure that all required documents are eligible as per contract payment conditions prior to processing an invoice for payment
•    Communicate and resolve any invoice issues with the vendors, the procurement team and field handlers
•    Collaborate with home office compliance team to process the payment adequately
•    Submit monthly reports of contract invoice status to upper management
•    Enter invoice accrual during month end process 
•    Complete cost moves as necessary
•    Process Non-PO Invoices 
•    Follow processes, procedures and internal controls
•    Identify and communicate opportunities for process improvement; collaborate with internal and external partners to increase efficiencies in the department
•    Reliable and consistent attendance
 

Qualifications

•    Working knowledge of computers and experience in the use of Microsoft Outlook, Excel and Word
•    Experience in a professional work environment
•    Effective verbal and written communication skills; clearly conveys messages and ideas, gains understanding; generates interest and holds attention, listens and is open to the ideas of others
•    Highly motivated and self-directed; initiative and a sense of urgency to get things done
•    Attention to detail with ability to recognize discrepancies; ability to spot and anticipate problems and seek solutions
•    Excellent analytical, math and organization skills
•    Ability to understand both functional and end-to-end processes and controls
•    Excellent organization and time management skills; ability to develop specific goals and plans to prioritize, organize, and accomplish assigned work
•    Excellent customer service and collaboration skills; ability to connect and build relationships with others inside and outside the organization
•    Ability to work with a high degree of accuracy with minimal supervision in a high volume environment
•    Ability to understand the implications of new information for both current and future problem-solving and decision-making
•    Critical thinking and problem-solving skills; ability to use logic and reasoning to analyze and identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems
•    Ability to be flexible and adapt to new processes and procedures to ensure efficiency and excellence in A/P Processing
 
Preferred Qualifications
•    Some accounting knowledge
•    SAP background
•    Accounts Payable experience

#LI-HW1

Other Requirements:
•    Regular, reliable attendance
•    Work productively and meet deadlines timely
•    Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment.
•    Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
•    Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.
•     May work at various different locations and conditions may vary.

We offer our fulltime staff employees a comprehensive benefits package that’s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.

We are an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.


There’s no limit to what you’ll do at Kiewit. Whether you’re building or supporting projects that provide communities with dependable energy, safe transportation, clean water, or access to health care, the work you do will positively impact people’s lives for generations to come. 

Here you’ll have endless opportunities to expand your expertise through on-the-job experience and internal and external training and development opportunities. 

We offer our full-time staff employees a comprehensive benefits package that’s among the best in our industry. From top-tier health care programs to employee assistance programs and retirement planning, we aim to provide you with the tools you need to be successful in the areas of life that matter most to you.

Kiewit is an equal-opportunity employer, and we believe a diverse workforce is vital to the success of our business. We continue our efforts to attract, develop and retain employees from all backgrounds who are passionate about our industry.  

We are committed to veteran and military hiring and will consider relevant military experience as equivalent to qualification requirements.


Nearest Major Market: Portsmouth
Nearest Secondary Market: Boston

Job Segment: Accounts Payable, Business Process, Wastewater, Water Treatment, Finance, Entry Level, Management, Engineering