KPD - Project Office Administrator - Portland 2024

Position Overview

At Kiewit, the scale of our operations is huge. Our construction and engineering projects span across the United States, Canada and Mexico, improving and connecting communities with every initiative.  We depend on our high performing operations support professionals — they’re the glue that holds multiple areas of the business together and the catalysts that make things happen. We hire only the most driven people, and we offer them diverse career opportunities, strong leadership and mentorship, rewarding, collaborative work, and responsibility they won’t find just anywhere. We’re always pushing new limits. You can too. 

District Overview

Kiewit Power Delivery is a full-service engineering and construction solutions provider, completing projects of all sizes and complexity. Across North America, our experience spans all transmission and distribution market aspects from high-voltage overhead and underground transmission to distribution design, automation design and construction capabilities. With these broad capabilities, we operate in the electric utility, renewable energy, industrial, and oil and gas markets. 
 

Location

This position will be based out of Portland, OR.

Responsibilities

•    Providing day-to-day support with general administrative functions and team management needs (e.g., meeting coordination, travel support, team-building efforts, phone and email communication) Collaborating with and supporting team members, working on key projects and initiatives
•    Managing key expense reports, invoicing and purchasing card transactions
•    Ordering supplies and material
•    Assisting with new hire orientation
•    Coordinate office activities and operations to secure efficiency and compliance with company policies
•    Manage agendas, travel arrangements, appointments, etc, for upper management and project teams.
•    Handle phone calls and correspondence (email, letters, packages, etc.)
•    Manage and organize engineering project documentation, ensuring all necessary materials are accurately filed and easily accessible for the team.
•    Coordinate scheduling, including arranging meetings, booking conference rooms, and setting up video calls for engineering teams and stakeholders.
 

Qualifications

•    Prior administrative support experience required
•    Strong written and verbal communication skills
•    Strong expertise in Microsoft Office (Word, Excel, PowerPoint, Outlook)
•    Solid skills with peripheral technology such as printers, digital cameras, scanners and A/V equipment
•    Previous track record of successfully meeting deadlines and project expectations
•    Ability to work with people at all levels of the organization, including senior leadership, as needed
•    Outstanding attention to detail and strong organizational skills
•    Ability to maintain strict confidence of important, sensitive information and materials
•    Enthusiastic team player with an interest in helping the team stay connected and working effectively together