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Quality Administrative Coordinator

Location: 

Phoenix, AZ, US

Requisition ID: 166767 

Job Level: Entry Level 

Home District/Group: Southwest District 

Department: Quality 

Market: Transportation 

Employment Type: Full Time 

Position Overview

The primary focus of this role is to provide a wide range of administrative services for department managers. To execute this role effectively the assistant should have a high degree of situational awareness and be technically proficient, able to work independently, proactive, flexible, adaptable, self-motivated, and a team player. Works effectively in a complex and demanding environment while maintaining a professional attitude and demeanor. Continually requires a high degree of autonomy. The role necessitates collaborating with multiple projects and departments.

 

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District Overview

Kiewit Southwest District specializes in heavy civil transportation water/wastewater and power projects, and we typically self-perform most of the work.  We self-perform work such as mass grading, drainage, PCCP paving, utilities and more. We are looking for people committed to the construction industry with safety, quality, costs and schedule in mind. This district includes projects in Arizona, Nevada, Utah, and other western states. On our team, you’ll have the opportunity to see more, touch more, and do more than you ever imagined. Working hard will not only bring you satisfaction from a job well done, but it will help propel your career forward faster than you might expect. We will train you, develop your skills, and allow you to take on projects that impact millions across North America. With top-notch health benefits, a wealth-building 401k plan, and unbeatable growth opportunities, by joining Kiewit, you’re ensuring a lifetime of success. 

Location

Phoenix, AZ. 

Responsibilities

  • Edit and format correspondence, presentations, proposals, and reports
  • Serve as a back-up to other office administrative staff
  • Organize and schedule meetings and appointments, book meeting rooms, handle any special requests
  • Coordinate travel itineraries and arrangements
  • Process expense reports, invoices, and orders
  • Perform clerical tasks including data entry, filing, photocopying, scanning, etc.
  • Perform other administrative duties as required or assigned

Qualifications

  • Highly flexible and able to work efficiently in a high-volume, deadline-driven environment
  • Be highly organized with exceptional time management skills
  • Ability to prioritize and work effectively under pressure in a fast-paced environment, sometimes with minimal guidance
  • Requires skills in using computer applications for word processing, spreadsheets, databases, internet navigation, e-mail, and calendars 
  • Proficient with Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) with the ability to learn and adapt to new programs and processes

Other Requirements:
•    Regular, reliable attendance
•    Work productively and meet deadlines timely
•    Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment.
•    Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
•    Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.
•    May work at various different locations and conditions may vary.

We offer our fulltime staff employees a comprehensive benefits package that’s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.

We are an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.


There’s no limit to what you’ll do at Kiewit. Whether you’re building or supporting projects that provide communities with dependable energy, safe transportation, clean water, or access to health care, the work you do will positively impact people’s lives for generations to come. 

Here you’ll have endless opportunities to expand your expertise through on-the-job experience and internal and external training and development opportunities. 

We offer our full-time staff employees a comprehensive benefits package that’s among the best in our industry. From top-tier health care programs to employee assistance programs and retirement planning, we aim to provide you with the tools you need to be successful in the areas of life that matter most to you.

Kiewit is an equal-opportunity employer, and we believe a diverse workforce is vital to the success of our business. We continue our efforts to attract, develop and retain employees from all backgrounds who are passionate about our industry.  

We are committed to veteran and military hiring and will consider relevant military experience as equivalent to qualification requirements.


Nearest Major Market: Phoenix

Job Segment: Construction, Data Entry, Administrative Assistant, Engineering, Entry Level, Administrative, Quality