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Document Control Specialist

Location: 

Phoenix, AZ, US

Requisition ID: 155580 

Job Level: Mid Level 

Home District/Group: Southwest District 

Department: Business Management 

Market: Transportation 

Employment Type: Full Time 

Position Overview

As a Document Control Specialist you will compile and maintain control records and related files for review and release by engineering and other project personnel.

At Kiewit, the scale of our operations is huge. Our construction and engineering projects span across the United States, Canada and Mexico, improving and connecting communities with every initiative.  We depend on our high-performing operations support professionals — they’re the glue that holds multiple areas of the business together and the catalysts that make things happen. We hire only the most driven people and we offer them diverse career opportunities, strong leadership and mentorship, rewarding, collaborative work, and responsibility they won’t find just anywhere. We’re always pushing new limits. You can too. 

District Overview

Kiewit Southwest District specializes in heavy civil, transportation and water projects, we typically self-perform a large portion of the work. We self-perform work such as mass grading, drainage, PCCP paving, utilities and more. We are looking for people committed to the construction industry with safety, quality, costs and schedule in mind. 

Location

This position is based out of our District Office in Phoenix, AZ. 

Responsibilities

  • Work closely with expediting team to log the receipt of electronic shop drawings, specifications and hard copy manuals.
  • Stamp documents and drawings with project information
  • Post changes and maintain computerized or manual control records and release documents notifying all affected departments as needed.
  • Prepare requests for reproduction of documents, operate reproduction equipment and prepare reports and memorandums.
  • Mail outgoing documents (i.e., UPS, Federal Express, United Postal Service).
  • Effectively communicate with suppliers via fax, e-mail and/or telephone.

Qualifications

•    3+ years of office management or senior level administrative services experience preferred.
•    Must have experience in document management on a large construction project valued over 5 Million. 
•    Supply management and inventory control

Organizational skills
•    Tracking budget expenses
•    Developing standards
•    Promoting process improvement
•    Reporting skills
•    Attention to detail
•    Must be highly proficient in Microsoft Word and Excel
•    Excellent customer service skills and attitude
•    Professional phone manner

#LI-MO1

Other Requirements:
•    Regular, reliable attendance
•    Work productively and meet deadlines timely
•    Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment.
•    Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
•    Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.
•    FIELD ROLES ONLY May work at various different locations and conditions may vary.

We offer our fulltime staff employees a comprehensive benefits package that’s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.

We are an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.


There’s no limit to what you’ll do at Kiewit. Whether you’re building or supporting projects that provide communities with dependable energy, safe transportation, clean water, or access to health care, the work you do will positively impact people’s lives for generations to come. 

Here you’ll have endless opportunities to expand your expertise through on-the-job experience and internal and external training and development opportunities. 

We offer our full-time staff employees a comprehensive benefits package that’s among the best in our industry. From top-tier health care programs to employee assistance programs and retirement planning, we aim to provide you with the tools you need to be successful in the areas of life that matter most to you.

Kiewit is an equal-opportunity employer, and we believe a diverse workforce is vital to the success of our business. We continue our efforts to attract, develop and retain employees from all backgrounds who are passionate about our industry.  

We are committed to veteran and military hiring and will consider relevant military experience as equivalent to qualification requirements.


Nearest Major Market: Phoenix

Job Segment: Document Control, Construction, Document Management, Business Process, Engineer, Administrative, Engineering, Technology, Management