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Contracts Payment Specialist


Phoenix, AZ, US

Requisition ID: 134859 

Job Level: Mid Level 

Department: Business Management 

Market: Transportation 

Employment Type: Full Time 

District Overview

We are adding a Contracts Payment Specialist to our procurement team in Phoenix due to new projects and growth in our Southwest District.  You will be working under the direction of the Procurement Supervisor, interfacing with our various project teams, vendors and subcontractors performing various office functions related to subcontractor agreements, invoices, payments, and claims resolution.  This is a great opportunity for someone early in their career with an interest in procurement, contracts and construction.  

Why Kiewit?  We specialize in engineering and construction and consistently win landmark, multi-million-dollar projects which means stability for your career!  We are ranked number 4 in the top 400 General Contractors in North America, have been around for 136 years, and have an excellent reputation.  We focus on mentoring and development for our employees, providing an average of $8200 per year on education for our employees, as well as offer a fun, flexible environment, excellent benefits, and competitive salaries. 

Our Southwest District specializes in heavy civil, transportation and water projects, we typically self-perform a large portion of the work.  We have a large volume of projects, offer stability, mentoring and development and great benefits, including education tuition if you want to go back to school!  Whether you are new in your career or looking for a career change, we want to talk with you! 


Our District Office Phoenix Arizona


Responsibilities include activities related to seller/subcontractor management: 

  • Prepare and manage pay-forms, which includes data entry of those into our system
  • Vendor payment communication

  • Administration of payment procedures

  • Administration of back charges and resolution of claims

  • Participate in weekly meetings with procurement staff located in multiple locations in the Southwest.

  • Interface with Project Controls and Project Leadership on changes and progress regarding Seller and Subcontractor management.

  • Interface with multiple departments and disciplines to evaluate Seller/Subcontractor performance, ensuring compliance with contractual obligations.

  • Interface with Kiewit Business Services for invoice and document management resolution.

  • Interface with Seller/Subcontractors regarding proper documentation backup, contract procedures, and work under direction of Project Controller(s)/Contracts Manager


  • Must have proficiency in Microsoft Office Suite. 
  • Experience with SAP, or similar MRP software is a plus.
  • Clear communication skills, both written and verbal, with ability to follow up and resolve problems from beginning to end.  Comfortable talking on the phone with vendors and internal stakeholders.
  • Ability to problem solve, handle multiple tasks at once, and work independently to achieve short term and long-term deadlines.  Must be self-directed at times, and able to prioritize work.  Able to work as part of team and comfortable communicating with all levels of people from Sr. Managers to craft.  Comfortable contacting vendors and employees for information.  
  • Minimum of 1 year in an administrative role, ideally performing similar functions as defined above.   Experience with accounting, contracts and purchasing functions preferred but we are willing to train!   
  • Experience working in an engineering or construction environment preferred

Additional Requirements:

  • Absent an approved exemption, due to federal, state, local, provincial and/or client-requirements, this position may require an individual to be fully vaccinated by an FDA-approved or authorized COVID-19 vaccine or undergo weekly testing upon hire and as a condition of continued employment.

We are an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.

There’s no limit to what you’ll work on at Kiewit. With contracts in different markets and geographic areas, you’ll tackle new challenges all the time. Whether you’re building a facility that can turn water into power or engineering safer infrastructure networks, you’re bound to push the limits of innovation in new and exciting ways.

With Kiewit, you’ll have the potential to work on a variety of projects in seven major markets. From railroads to tunnels, renewable energy to biofuels, you’ll be part of a mission that’s bigger than you can imagine. 

Here, you’ll team up with market experts and gain cross-functional experience — all while helping people across the globe live better.

We offer our fulltime staff employees a comprehensive benefits package that’s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.

Nearest Major Market: Phoenix

Job Segment: Purchasing, Data Entry, Testing, Procurement, Engineer, Finance, Administrative, Technology, Operations, Engineering