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Executive Assistant

Location: 

Peachtree City, GA, US

Requisition ID: 156019 

Job Level: Mid Level 

Home District/Group: Southeast District 

Department: Business Management 

Market: Transportation 

Employment Type: Full Time 

Position Overview

As an Executive Assistant (EA) you will play a critical role by keeping the District Manager (DM) organized, prepared, and well equipped for their ever-changing schedule and the vast array of responsibilities. A successful EA has many responsibilities all focused on making time, information, and decision processes more effective. You will work closely and strategically with the DM by solving problems, crafting communications, and managing relationships. You will have visibility to executive-level issues, priorities, and communication. Integrity and judgment are the key drivers of your relationship with the DM. The DM has to trust you with information, and you have to have great judgment as to when you share such information.

These duties require broad and comprehensive experience, a high level of interpersonal and planning skills, an ability to anticipate, and a knowledge of organizational practices. Candidates must enjoy working in an energetic and fast-paced environment, combining the ability to anticipate needs, prioritize, and work independently with strong attention to detail and a can-do positive attitude. Candidates must possess strong verbal and written communication skills, an ability to multi-task seamlessly, and strong decision-making ability. In this role, you will have daily interaction with employees at all levels both inside and outside the Company and require a high degree of professionalism and business presence.

 

District Overview

Kiewit's Southeast District is one of Kiewit's leading infrastructure districts specializing in heavy civil, transportation, and water resource markets. Projects we build include bridges, airports, mass transit systems, canals, dams, pump stations and tunnels.  Although most of our work is regionally based in the southeast region of the United States, we also pursue various projects stretching across the east coast. We are looking for individuals who are passionate about infrastructure and committed to the construction industry.

Location

Peachtree City, GA

Responsibilities

Manage DM’s calendar, including coordinating availability for meetings, preventing scheduling conflicts, prioritizing the most sensitive matters, and ensuring that follow up is conducted in a timely manner.
Research, prioritize, and follow up on incoming issues and concerns addressed to the DM, including those of a sensitive or confidential nature. Determine appropriate course of action, referral, or response.
Complete a broad variety of administrative tasks for the DM including composing and preparing correspondence that is sometimes confidential; arranging travel plans, itineraries, and agendas; and compiling/creating documents for meetings.
Act as a "gatekeeper" in a "gateway" role, creating win-win situations for direct access to the DM's time. Plan, coordinate and ensure the DM's schedule is followed and respected.
Act as a swiss army knife, helping the DM execute the company's highest priorities on a given day or week while working on longer-term special projects and strategic initiatives.
Acts as a "barometer," having a sense of the issues taking place in the work environment and keeping the DM updated.
Act as the traffic controller, resolving issues that might be confusing the team in terms of resources, priorities, and direction given the visibility to the DM’s priorities. The EA will most often know the answer or can get the answer for the team.
Provide administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the DM’s behalf.
Coordinate travel for the DM, including organizing and managing the logistical details for off-site events and activities for the business.
Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary.
Support the DM with cross-department working groups, keeping agendas, and helping members to be accountable for key deliverables.
Keep the office running smoothly, and provide support on behalf of the DM to various departments while the DM is traveling.
Prioritize conflicting needs; handle matters expeditiously, proactively, and follow through on projects to successful completion, often with deadline pressures. Take ownership for filling in gaps as seen, proactively solving problems.
Assist with documents and plans using Office 365 (Outlook, Word, Excel, and PowerPoint, etc.) including drafting and/or proofreading.

Qualifications

  • Associate degree (A. A.) or equivalent from two-year College or technical school; or 5 plus years related experience and/or training; or equivalent combination of education and experience supporting an executive, preferably within the construction industry.
    Excellent communication skills (verbal and written) and comfortable presenting.
    A whole lot of creativity and a healthy dose of patience.
    A flexible schedule that will permit you to respond to changing demands and time schedules.
    Exceptional attention to detail, organization, ability to recognize discrepancies, and active listening skills.
    The ability to work independently and demonstrate sound judgment.
    The ability to multitask with a team player mentality.
    Deadline-driven with a sense of urgency.
    Able to take direction and provide timely feedback on the progress of tasks.
    Strong emotional intelligence and interpersonal skills.
    Excellent organizational and time management skills.
    OTHER REQUIREMENTS:


    Regular and prompt attendance is an essential function of the job
    Greeting visitors and making them feel welcomed.
    Receptionist responsibilities at the office’s front desk as needed.
    Must have the ability to communicate with all levels of staff from front-line employees to senior executives.
    An enthusiastic nature and eagerness to help wherever you can, and do whatever it takes to ensure progress while being friendly, collaborative, and approachable.
    Laser-focused when it comes to attention to detail and accuracy. Exhibit flexibility, prioritization & the ability to multitask.
    The ability to maintain a neat professional appearance within Company guidelines.
    The ability to handle highly confidential and non-routine information ethically and sensitively.
    The ability to demonstrate independent judgment, a strong sense of ownership, a positive attitude, self-motivation, and strong accountability.
    #LM-LM3

Other Requirements:
•    Regular, reliable attendance
•    Work productively and meet deadlines timely
•    Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment.
•    Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
•    Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.
•    FIELD ROLES ONLY May work at various different locations and conditions may vary.

We offer our fulltime staff employees a comprehensive benefits package that’s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.

We are an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.


There’s no limit to what you’ll do at Kiewit. Whether you’re building or supporting projects that provide communities with dependable energy, safe transportation, clean water, or access to health care, the work you do will positively impact people’s lives for generations to come. 

Here you’ll have endless opportunities to expand your expertise through on-the-job experience and internal and external training and development opportunities. 

We offer our full-time staff employees a comprehensive benefits package that’s among the best in our industry. From top-tier health care programs to employee assistance programs and retirement planning, we aim to provide you with the tools you need to be successful in the areas of life that matter most to you.

Kiewit is an equal-opportunity employer, and we believe a diverse workforce is vital to the success of our business. We continue our efforts to attract, develop and retain employees from all backgrounds who are passionate about our industry.  

We are committed to veteran and military hiring and will consider relevant military experience as equivalent to qualification requirements.


Nearest Major Market: Fayetteville
Nearest Secondary Market: Atlanta

Job Segment: Front Desk, Secretary, Executive Assistant, Administrative Assistant, Construction, Administrative, Engineering