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Executive Assistant - Ottawa LRT

Location: 

Ottawa, ON, CA

Requisition ID: 93279 

Job Level: Mid Level 

Department: Business Management 

Market: Transportation 

Employment Type: Full Time 

Position Overview

As a Executive Assistant,you will be suporting our leadership staff with their day to day activities. This position is fast paced and requires someone who is capable of multi-tasking.

District Overview

Eastern Canada District's projects include highways, bridges, mass transit, mine site development & open pit operations, hydroelectric powerhouses, wind-power plants, dams & industrial. The serve the construction and mining industries and operates in Eastern Canada. 

Location

This position is based in Ottawa.

Responsibilities

• Coordinate schedules, travel arrangements and expenses.
• Greet visitors, organize and arrange meetings, schedule conference rooms and set up catered meals.
• Coordinate and arrange travel; prepare travel packets (itineraries, maps/directions and meeting notes).
• Assist with presentation preparation.
• Prepare outgoing mail and correspondence, including e-mails and faxes.
• Order and maintain supplies, arrange for equipment maintenance as needed.
• Maintain a working knowledge of current software package and new technologies to improve operations; submit recommendations for improvement.
• Participate as a member of the District Meeting committee (secure meeting location, hotel contracts, arrange for catering, purchase prizes).
• Maintain list of employees’ birthdays and send out e-mail birthday cards.
• Investigate and visit local hotels as possible meeting sites for incoming guests, and make recommendations.

Qualifications

• 5+ years' applicable executive-level support experience, preferably in one of the following fields:  engineering, construction or oil/gas/chemicals
• High school diploma or general education degree (GED) mininum
• Proficient in Microsoft Office products including Word, Excel, PowerPoint and Excel. SharePoint and Acrobat knowledge is a plus
• Must be positive and proactive, with the ability to maintain strict confidentiality
• Experience planning meetings in a fast-paced environment
•   Highly motivated, with a demonstrated passion for excellence and taking initiative
•   Demonstrated commitment to ethics and integrity
•   Strong interpersonal, written, and verbal communication skills 
•   Team player with the ability to work independently to meet deadlines, goals and objectives
•   Strong organization, time management, and attention to detail

Working Conditions (Selection)

• Fast-paced office environment; must be able to interact professionally with all levels of management while simultaneously manage a diversified workload and challenging situations efficiently and effectively; regularly sit, stand, walk and talk and listen; occasionally lift and move up objects up to 15 pounds.

We believe in equal opportunity in employment practices without discrimination, and comply with all laws regarding human rights in the provinces where we operate.


There’s no limit to what you’ll work on at Kiewit. With contracts in different markets and geographic areas, you’ll tackle new challenges all the time. Whether you’re building a facility that can turn water into power or engineering safer infrastructure networks, you’re bound to push the limits of innovation in new and exciting ways.

With Kiewit, you’ll have the potential to work on a variety of projects in seven major markets. From railroads to tunnels, renewable energy to biofuels, you’ll be part of a mission that’s bigger than you can imagine. 

Here, you’ll team up with market experts and gain cross-functional experience — all while helping people across the globe live better.


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