Share this Job

 

 

 

 

Senior Administrative Assistant, Talent Development - DHO HR Operations

Location: 

Omaha, NE, US

Requisition ID: 164680 

Job Level: Mid Level 

Home District/Group: DHO HR Operations 

Department: Human Resources 

Market: Corporate Home Office 

Employment Type: Full Time 

Position Overview

As the Sr Administrative Assistant, you will support the Talent Development (TD) leadership team by keeping program documents up-to-date, preparing meeting and training materials, coordinating team efforts, and performing administrative duties as assigned.  
 
A successful candidate must be a capable writer and communicator, fast learner, adept at managing multiple responsibilities and leaders, as well as be able to work collaboratively with business partners at all levels of the organization. If you have a high attention to detail and time management skills to consistently meet deadlines, look no further. 
 
At Kiewit, the scale of our operations is huge. Our construction and engineering projects span across the United States, Canada and Mexico, improving and connecting communities with every initiative.  We depend on our high-performing operations support professionals — they’re the glue that holds multiple areas of the business together and the catalysts that make things happen. We hire only the most driven people and we offer them diverse career opportunities, strong leadership and mentorship, rewarding, collaborative work, and responsibility they won’t find just anywhere. We’re always pushing new limits. You can too.#LI-GF1

District Overview

HR Operations is an integral partner and service provider at Kiewit.  In recent years, we have gone from decentralized HR groups to a unified, shared service team, with various HR Centers of Excellence.  Our vision is to be a best-in-class international HR organization. 

Location

This position is based out Omaha, NE at the corporate headquarters building located in downtown Omaha. 

Responsibilities

  • Manage day to day administrative support for Talent Development, including department leaders:
    • Coordination of department meetings and events
    • Type notes and create documentation
    • Prepare Monthly reports on budget and other TD activities
    • Arrange travel and handle expense reporting
    • Answer phone and relay messages in a timely manner
    • Support scheduling needs
  • Manage, develop and administrate department SharePoint/communication sites
  • Order office and specialty supplies/purchases to support the department
  • Manage department invoices and expenses, ensuring vendors are paid in a timely manner
  • Organize and maintain filing system (electronic and paper files) as needed to support office functions
  • Building Maintenance Issue Contact for 1HR Omaha Employees
  • Main Talent Development Admin contact for HQ / department interactions, including 1HR engagement event & activities
  • Maintain list of employees’ birthdays and send out e-mail birthday cards
  • Perform other tasks and duties required for this position
  • Provide administrative support for our Talent Development Corporate Schools and Programs, including supporting learners & executives who come to the Talent Development facility as needed

Qualifications

  • Bachelor’s Degree or equivalent experience preferred
  • 5+ years of Administrative experience supporting multiple senior managers
  • Must be organized.  This includes time management, being task-orientated, and setting and meeting deadlines
  • Microsoft Office proficiency including Word, Excel, PowerPoint, and SharePoint
  • Must be a positive, pro-active, strong team participant with the ability to maintain strict confidentiality
  • Good attention to detail, with the ability to recognize discrepancies
  • Ability to work extended hours as needed
  • Strong ethics that will reflect positively on the company
  • Excellent interpersonal skills, ability to establish credibility as a strong performer and ability to work effectively with people at all levels of Kiewit
  • A high level of intelligence, analytical problem solving, critical thinking, planning and organizing skills
  • Outgoing and thrives in a fast-paced and changing environment, with the ability to deal with and manage change
  • Enjoys working with all levels of the organization and supporting a variety of needs
  • Good listening skills
  • Strong written, oral, presentation and visual communication skills
  • Experience planning meetings in a fast-paced environment

#LI-CS1

Other Requirements:
•    Regular, reliable attendance
•    Work productively and meet deadlines timely
•    Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment.
•    Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
•    Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.

We offer our fulltime staff employees a comprehensive benefits package that’s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.

We are an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.


There’s no limit to what you’ll do at Kiewit. Whether you’re building or supporting projects that provide communities with dependable energy, safe transportation, clean water, or access to health care, the work you do will positively impact people’s lives for generations to come. 

Here you’ll have endless opportunities to expand your expertise through on-the-job experience and internal and external training and development opportunities. 

We offer our full-time staff employees a comprehensive benefits package that’s among the best in our industry. From top-tier health care programs to employee assistance programs and retirement planning, we aim to provide you with the tools you need to be successful in the areas of life that matter most to you.

Kiewit is an equal-opportunity employer, and we believe a diverse workforce is vital to the success of our business. We continue our efforts to attract, develop and retain employees from all backgrounds who are passionate about our industry.  

We are committed to veteran and military hiring and will consider relevant military experience as equivalent to qualification requirements.


Nearest Major Market: Omaha
Nearest Secondary Market: Council Bluffs

Job Segment: Operations Manager, Sharepoint, Developer, Secretary, Administrative Assistant, Operations, Technology, Administrative