Loading...
Share this Job

 

 

 

 

Senior Administrative Assistant, Talent Development: DHO HR Operations

Location: 

Omaha, NE, US

Requisition ID: 125504 

Job Level: Mid Level 

Department: Human Resources 

Market: Corporate Home Office 

Employment Type: Full Time 

Position Overview

As the Sr Administrative Assistant, you will support the Talent Development (TD) leadership team by keeping program documents up-to-date, preparing meeting and training materials, coordinating team efforts, and performing administrative duties as assigned.  
 
A successful candidate must be a capable writer and communicator, fast learner, adept at managing multiple responsibilities and leaders, as well as be able to work collaboratively with business partners at all levels of the organization. If you have a high attention to detail and time management skills to consistently meet deadlines, look no further. 
 
At Kiewit, the scale of our operations is huge. Our construction and engineering projects span across the United States, Canada and Mexico, improving and connecting communities with every initiative.  We depend on our high-performing operations support professionals — they’re the glue that holds multiple areas of the business together and the catalysts that make things happen. We hire only the most driven people and we offer them diverse career opportunities, strong leadership and mentorship, rewarding, collaborative work, and responsibility they won’t find just anywhere. We’re always pushing new limits. You can too.#LI-GF1

District Overview

HR Operations is an integral partner and service provider at Kiewit.  In recent years, we have gone from decentralized HR groups to a unified, shared service team, with various HR Centers of Excellence.  Our vision is to be a best-in-class international HR organization. 

Location

This position is based out Omaha, NE at the corporate headquarters building located in downtown Omaha. 

Responsibilities

  • Manage day to day administrative support for Talent Development, including department leaders:
    • Coordination of department meetings and events
    • Type notes and create documentation
    • Prepare Monthly reports on budget and other TD activities
    • Arrange travel and handle expense reporting
    • Answer phone and relay messages in a timely manner
    • Support scheduling needs
  • Manage, develop and administrate department SharePoint/communication sites
  • Order office and specialty supplies/purchases to support the department
  • Manage department invoices and expenses, ensuring vendors are paid in a timely manner
  • Organize and maintain filing system (electronic and paper files) as needed to support office functions
  • Building Maintenance Issue Contact for 1HR Omaha Employees
  • Main Talent Development Admin contact for HQ / department interactions, including 1HR engagement event & activities
  • Maintain list of employees’ birthdays and send out e-mail birthday cards
  • Perform other tasks and duties required for this position
  • Provide administrative support for our Talent Development Corporate Schools and Programs, including supporting learners & executives who come to the Talent Development facility as needed

Qualifications

  • Bachelor’s Degree or equivalent experience preferred
  • 5+ years of Administrative experience supporting multiple senior managers
  • Must be organized.  This includes time management, being task-orientated, and setting and meeting deadlines
  • Microsoft Office proficiency including Word, Excel, PowerPoint, and SharePoint
  • Must be a positive, pro-active, strong team participant with the ability to maintain strict confidentiality
  • Good attention to detail, with the ability to recognize discrepancies
  • Ability to work extended hours as needed
  • Strong ethics that will reflect positively on the company
  • Excellent interpersonal skills, ability to establish credibility as a strong performer and ability to work effectively with people at all levels of Kiewit
  • A high level of intelligence, analytical problem solving, critical thinking, planning and organizing skills
  • Outgoing and thrives in a fast-paced and changing environment, with the ability to deal with and manage change
  • Enjoys working with all levels of the organization and supporting a variety of needs
  • Good listening skills
  • Strong written, oral, presentation and visual communication skills
  • Experience planning meetings in a fast-paced environment

We are an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.


There’s no limit to what you’ll work on at Kiewit. With contracts in different markets and geographic areas, you’ll tackle new challenges all the time. Whether you’re building a facility that can turn water into power or engineering safer infrastructure networks, you’re bound to push the limits of innovation in new and exciting ways.

With Kiewit, you’ll have the potential to work on a variety of projects in seven major markets. From railroads to tunnels, renewable energy to biofuels, you’ll be part of a mission that’s bigger than you can imagine. 

Here, you’ll team up with market experts and gain cross-functional experience — all while helping people across the globe live better.

We offer our fulltime staff employees a comprehensive benefits package that’s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.


Nearest Major Market: Omaha
Nearest Secondary Market: Council Bluffs

Job Segment: Secretary, Operations Manager, HR, Engineer, Administrative, Operations, Human Resources, Engineering