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Executive Assistant - Legal - Corporate Home Office

Location: 

Omaha, NE, US

Requisition ID: 114424 

Job Level: Senior Level 

Department: Legal 

Market: Corporate Home Office 

Employment Type: Full Time 

Position Overview

As an Executive Assistant assigned to the Legal Department, you will be responsible for providing a broad range of full-time administrative support to members of the Legal Department to assist them with their daily tasks with a high degree of professionalism, initiative, accuracy, discretion, and confidentiality. 

 

At Kiewit, the scale of our operations is huge. Our construction and engineering projects span across the United States, Canada and Mexico, improving and connecting communities with every initiative.  We depend on our high-performing operations support professionals — they’re the glue that holds multiple areas of the business together and the catalysts that make things happen. We hire only the most driven people and we offer them diverse career opportunities, strong leadership and mentorship, rewarding, collaborative work, and responsibility they won’t find just anywhere. We’re always pushing new limits. You can too. 

Location

Connected to Kiewit University, the new Kiewit Plaza will provide a modern, state-of-the art venue in the emerging Builders’ District north of downtown Omaha.

Responsibilities

•    Drafting and designing professional business correspondence, memos, presentations, etc.
•    Assembling documents for signature and coordinating their execution and collection.
•    Drafting correspondence to and contacting third parties via telephone, email, and letter.
•    Maintaining list and databases of company information.
•    Revising forms, notices, opinions and other legal documents, and coordinating distribution or delivery of such documents accurately and timely.
•    Conducting basic research
•    Utilizing case management software to enter matter status information and run status reports, pay invoices, and track expenses.
•    Opening, closing and maintaining the organization of files.
•    Scheduling appointments, meetings and conference calls, and maintaining daily calendars and contact directories.
•    Answering and screening phone calls.
•    Coordinating travel arrangements and expense reports using Concur.
•    Coordinating technical support for attorneys, paralegals and office technology.
•    Monitoring office supplies and ordering items as necessary to ensure items are procured in a timely, professional manner.
•    Assisting with Bar Association tasks, including entering and tracking CLE credits.
•    Greeting guests.
•    Assisting with audio/visual needs in conference rooms.

#LI-SF1

Qualifications

•   Degree in business, office management, communication, or other field related to position. 
•    5+ years of experience supporting management level professionals.
•    Advanced proficiency in operating Microsoft Office Software (Outlook, Teams, Word, Excel, and PowerPoint), SharePoint, Adobe Acrobat and Concur.
•    Ability and willingness to learn new technology.
•    Ability to initiate, organize self and others, analyze, and complete tasks in areas of responsibility.
•    Effectively exercise discretion and judgment.
•    Independently solve problems and make decisions.
•    Consistently meet deadlines, handle rush projects, handle multiple priorities, and function under time constraints. 
•    Ability to effectively communicate, both oral and written.  
•    Strong telephone etiquette and in-person verbal communication skills; clearly convey messages and ideas, gain understanding; generate interest and hold attention, listen and remain open to the ideas of others.
•    Superior attention to detail and accuracy of work.
•    Ability to perform responsibilities with limited supervision and independent judgment.
•    Ability and willingness to work flexible schedule as may be required by position responsibilities.
•    Demonstrated ability to work professionally and confidentially with a variety of personalities from all levels of an organization.
•    Proven organization and multi-tasking skills in a fast-paced environment.
•    An independent, action-oriented thinker who is able to successfully undertake and complete projects and major tasks with minimal supervision within or ahead of deadlines.
•    Ability to maintain confidentiality when working with sensitive information.  
•    Previous experience supporting legal professionals in a legal department or a law firm is preferred.

We are an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.


There’s no limit to what you’ll work on at Kiewit. With contracts in different markets and geographic areas, you’ll tackle new challenges all the time. Whether you’re building a facility that can turn water into power or engineering safer infrastructure networks, you’re bound to push the limits of innovation in new and exciting ways.

With Kiewit, you’ll have the potential to work on a variety of projects in seven major markets. From railroads to tunnels, renewable energy to biofuels, you’ll be part of a mission that’s bigger than you can imagine. 

Here, you’ll team up with market experts and gain cross-functional experience — all while helping people across the globe live better.

We offer our fulltime staff employees a comprehensive benefits package that’s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.


Nearest Major Market: Omaha
Nearest Secondary Market: Council Bluffs

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