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Administrative Assistant - Kiewit Building Group

Location: 

Omaha, NE, US

Requisition ID: 130801 

Job Level: Mid Level 

Department: Business Management 

Market: Building 

Employment Type: Full Time 

Position Overview

We are currently looking for a proactive Administrative Assistant to support our growing demands at Kiewit Building Group. Position will provide exceptional office administration support to a fast paced construction project with high expectations in Omaha, NE. 

Office administration support duties may include: maintaining office systems, supplies, payroll processing, accounts payable, document management, owner billings/account receivables, office clerical/support services, printing, mail distribution, messenger services, expense reporting, greeting visitors, answering phones along with other assigned tasks.

District Overview

Kiewit Building Group specializes in constructing office buildings, industrial complexes, education and sports facilities, hotels, hospitals, transportation terminals, science and technology facilities, manufacturing, retail and special-use facilities and extensive interior construction with tenant improvements. Its capabilities include general construction, construction management, design-build, design-assist and turn-key project development.  Kiewit also provides fast, accurate preconstruction project management services.   

Location

This role will support Kiewit Building Group with multiple projects in Omaha, NE.

Responsibilities

•    Responsible to perform administrative, clerical and receptionist duties
•    Expense reconciliation
•    Accounts Receivable
•    Assist with completion of payroll, time entry, payroll reconciliation
•    Order office supplies and stock and maintain breakrooms
•    Assist with all account payable transactions, PO maintenance, invoice reconciliation
•    Assist with tracking of subcontract insurance, bonds, contract documents, invoices and payments
•    Gather and review support for contract billing
•    Assist with various special projects

Qualifications

•    3+ years of Administrative experience required
•    Associates degree preferred
•    Valid Driver’s License
•    Supply management and inventory control experience
•    Organizational skills
•    Tracking budget expenses
•    Reporting skills
•    Attention to detail
•    Excellent customer service skills and a positive, can-do attitude
•    Professional phone manner
•    Must be highly proficient in Microsoft Word and Excel and Power Point
•    Flexibility in schedule – early/late as needed
•    Ability to juggle multiple projects/assignments
•    Ability to work with various personalities
•    Other software package experience that is preferred includes SharePoint, Concur, Bluebeam

Additional Requirements:

  • Absent an approved exemption, due to federal, state, local, provincial and/or client-requirements, this position may require an individual to be fully vaccinated by an FDA-approved or authorized COVID-19 vaccine or undergo weekly testing upon hire and as a condition of continued employment.


We are an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.


There’s no limit to what you’ll work on at Kiewit. With contracts in different markets and geographic areas, you’ll tackle new challenges all the time. Whether you’re building a facility that can turn water into power or engineering safer infrastructure networks, you’re bound to push the limits of innovation in new and exciting ways.

With Kiewit, you’ll have the potential to work on a variety of projects in seven major markets. From railroads to tunnels, renewable energy to biofuels, you’ll be part of a mission that’s bigger than you can imagine. 

Here, you’ll team up with market experts and gain cross-functional experience — all while helping people across the globe live better.

We offer our fulltime staff employees a comprehensive benefits package that’s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.


Nearest Major Market: Omaha
Nearest Secondary Market: Council Bluffs

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