Administrative Assistant - Kiewit Building Group

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Date: Jan 8, 2019

Location: Omaha, NE, US

Company: Kiewit

Requisition ID: 78323   

Kiewit is one of North America's largest and most respected construction and engineering organizations. With its roots dating back to 1884, the employee-owned company operates through a network of offices and projects in the United States, Canada, Mexico and Australia. Kiewit offers construction and engineering services in a variety of markets including transportation, water/wastewater, power, oil, gas and chemical, building and mining. Kiewit had 2016 revenues of $8.6 billion and employs more than 20,000 staff and craft employees.

How We’re Different
•    Consistently ranked within the top five of the “Top 400 Contractors” according to Engineering News-Record
•    Consistently recognized as one of the best places to work in North America and in 2015, named one of Fortune’s Most Admired Companies
•    Top-tier health, dental and vision insurance available from day one of employment
•    401K savings plan that includes company dollar-for-dollar match on contributions up to 6 percent
•    Our employees are entitled to accrue at least 20 days paid time off each year
•    We spend an average of $8,500 per employee each year on training and career development, and reimburse up to $5,250 per year in outside tuition costs

Location:
This role will support Kiewit Building Group’s Aksarben Office in Omaha.

District:
Kiewit Building Group Inc. is a subsidiary of Kiewit Corporation. Headquartered in Omaha, Nebraska, we have offices in Anchorage, Denver, Honolulu, Omaha, Washington, D.C., and Dallas/Ft. Worth.  Our projects include aviation, commercial, federal, healthcare, data center/mission critical and sports/entertainment facilities.

Position Overview: 
Support Kiewit Building Group's District Office operations in Omaha, NE. Duties include: maintaining office systems, supplies, and administrative support to executives.  Directs and coordinates administrative services, which may include office clerical and support services, printing, mail distribution and messenger services, telecommunications, maintenance, purchasing, security, and coordination with office building management. 
 
Responsibilities:
•    Responsible to perform administrative and clerical duties
•    Expense reconciliation
•    Set up / tear down of conference rooms for executive meetings
•    Coordinate meetings / lunch-n-learns
•    Support various district staff with Expense Reporting, Travel Arrangements etc.
•    Ensure safe storage or destruction of district office records
•    Organize and file both paper and electronic documents
•    Assist with completion of payroll and accounts payable transactions
•    Assist with certified payroll process
•    Assist with tracking of subcontract insurance, bonds, contract documents, invoices and payments
•    Gather of support for contract billing
•    Assist with various special projects

Skills/Qualifications:
•    3+ years of Administrative experience required
•    Associates degree preferred
•    Valid Driver’s License
•    Supply management and inventory control
•    Organizational skills
•    Tracking budget expenses
•    Reporting skills
•    Attention to detail
•    Excellent customer service skills and attitude
•    Professional phone manner
•    Must be highly proficient in Microsoft Word and Excel and Power Point
•    Flexibility in schedule – early/late as needed
•    Ability to juggle multiple projects/assignments
•    Ability to work with various personalities
•    Other software package experience that is preferred
o    WebEx
o    SharePoint
o    Concur
o    Bluebeam

Kiewit is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.


Nearest Major Market: Omaha
Nearest Secondary Market: Council Bluffs

Job Segment: Secretary, Telecom, Telecommunications, Accounts Payable, Engineer, Administrative, Technology, Finance, Engineering

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