Administrative Assistant - Corporate Home Office

Position Overview

As the Administrative Assistant, you will support the Vice President of Environmental and the district environmental team with keeping program documents up-to-date, preparing meeting and training materials, coordinating team efforts, and performing administrative duties as assigned.  

The successful candidate will be a capable writer and communicator, fast learner, adept at managing multiple responsibilities and able to work collaboratively with business partners at all levels of the organization.  High attention to detail and time management skills to consistently meet deadlines is critical. 

At Kiewit, the scale of our operations is huge. Our construction and engineering projects span across the United States, Canada and Mexico, improving and connecting communities with every initiative.  We depend on our high-performing operations support professionals — they’re the glue that holds multiple areas of the business together and the catalysts that make things happen. We hire only the most driven people and we offer them diverse career opportunities, strong leadership and mentorship, rewarding, collaborative work, and responsibility they won’t find just anywhere. We’re always pushing new limits. You can too. 

Location

This position is located at 1550 Mike Fahey Street. Connected to Kiewit University, the new Kiewit Plaza provides a modern, state-of-the-art venue in the emerging Builders’ District north of downtown Omaha.

Responsibilities

• Coordinate  meetings and trainings
• Composes, types and issues routine correspondence
• Coordinate newsletters
• Type notes and create documentation
• Arrange travel for the Vice President and handle expense reports
• Answer the Vice President’s phone and relays messages in a timely manner
• Manage, develop and administrate department SharePoint sites
• Run budget reports
• Process invoices
• Organize and maintain filing system (electronic and paper files) as needed to support office functions
• Order promos and recognition awards
• Performs other tasks and duties required for this position.

Qualifications

• 3+ years of executive support experience
• Must be organized.  This includes time management, being task-orientated, and setting and meeting deadlines.
• Microsoft Office proficiency including Word, Excel, PowerPoint, and SharePoint
• Must have strong strategic skills for planning
• Good attention to detail, with the ability to recognize discrepancies
• Sound judgment, courtesy, tact and diplomacy is a must
• Bachelor’s Degree preferred 
• Personal characteristics:
• Strong ethics that will reflect positively on the company
• Excellent interpersonal skills, ability to establish credibility as a strong performer and ability to work effectively with people at all levels of Kiewit
• A high level of intelligence, analytical problem solving, critical thinking, planning and organizing skills (eg, good at setting and achieving priorities, time management)
• High motivation to excel
• Thrives in a fast-paced and changing environment and able to handle and manage change
• A proclivity and willingness to deliver outcomes instead of output
• Ability to learn quickly and help the organization think in new and innovative ways
• Good listening skills
• Strong written, oral, presentation and visual communication 

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