Administrative Assistant - Corporate Environmental

Position Overview

The primary focus of the Environmental Administrative Coordinator role is to provide a wide range of administrative services for Kiewit's corporate Environmental management team. To execute this role effectively, the coordinator should be a proactive, flexible, adaptable, and self-motivated team player with a high degree of situational awareness, basic technical proficiencies, and an ability to work independently. 

This role continually requires a high degree of autonomy and collaboration with multiple departments within the district.  The Coordinator must be able to work effectively in complex and demanding environmental organization while upholding the company’s standards and values.  They also must exhibit discretion when dealing with confidential matters for executives and consistently maintain a professional, approachable demeanor.
 

Location

This position can be based out of our Omaha, NE OR Lenexa, KS office hubs and typically requires less than 10 percent travel. Opportunities for flexible work are available.

Responsibilities

• Provide administrative support to Envionrmental project & management teams or back-up support to other Environmental personnel. 
• Coordinate and arrange meetings/events including agenda preparation, meeting invitations, reserving and preparing facilities and resources, and arranging offsite meetings as requested.
• Maintain contact lists and calendars in Outlook.
• Assist in reconciling expense reports for events and/or employees when needed
• Maintain a working knowledge of standard software/technology (including I-Pad, etc.).
• Copy and distribute correspondence or other printed materials.
• Greet scheduled visitors and direct them to appropriate area or person.
• Assist managers with planning and scheduling of activities.
• Support Environmental Manager when needed for district events
• Assist Environmental Managers with quarterly town halls
• Assist Environmental Managers with catering and room bookings for all district events
• Liaison with Facilities for all building activities when needed
   

Qualifications

• Excellent communication skills (verbal and written)
• Bachelor Degree is preferred. 
• Ideally would like 2+ years of corporate administrative experience in a professional setting.
• Proficiency in Microsoft Office products including Word, Excel, Outlook, Teams, PowerPoint and Visio preferred
• Experience and ability to navigate and adapt to various online platforms
• Deadline-driven with a sense of urgency
• Able to take direction and provide timely feedback on progress of tasks
• Exceptional attention to detail, organized, ability to recognize discrepancies, and active listening skills
• Strong emotional intelligence and interpersonal skills
• Excellent organizational and time management skills
• Ability to multi-task and prioritize
• Ability to work independently, as well as part of a team

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