AP Vendor Master Coordinator

Position Overview

We are hiring an AP Vendor Master Coordinator to join our AP Vendor Account Group which is responsible for managing accounts with Kiewit suppliers.  In this role, you will work with Kiewit’s suppliers and internal customers to complete the data entry and changes for our vendors, resolve discrepancies and respond promptly to questions and concerns from the field or from the suppliers.  The AP Vendor Account group is responsible for managing accounts with Kiewit’s suppliers.  This group responds to vendor questions and concerns using Service Now software, reconciles vendor statements and collaborates with the vendors and internal customers to resolve discrepancies and support the timely payment of vendor invoices.  As a member of this team, you play a critical role in ensuring that our data for our Suppliers is accurate in the system, so our project teams can order the equipment and supplies they need to execute work.   This is a dynamic and diverse team with lots of opportunity for cross training and growth within the business support services.  If you are starting out in your career with two years  or more of experience, have a keen attention to detail and are computer savvy - this could be the job for you!

We hire only the most driven people, and we offer them diverse career opportunities, strong leadership and mentorship, rewarding, collaborative work, and responsibility they won’t find just anywhere. We’re always pushing new limits. You can too. 

District Overview

Kiewit Business Services’ (KBS) shared-service model empowers you to solve real business problems, innovate new solutions and drive organizational change all while finding your path. KBS does this through open and accessible leadership, offering opportunities across teams and business services, committee involvement, and a focus on customer service and continuous improvement. Here, you’ll gain exposure to all aspects of the business, giving you valuable experience and more avenues to develop your skills and grow your career.

Location

This position is based out of our Kiewit Business Center in La Vista, NE. This is a shared service center in a professional office setting.

Responsibilities

• Set-up Accounts Payable vendors in GEP/SAP
• Complete audit and validation of vendor setup requests
• Respond to requests from Kiewit field personnel  (via System Now, email, chat or phone) for timely and accurate setup of vendors
• Perform testing and validation of system changes
• Assist with the maintenance of department documentation
• Operate within strict internal controls for validation of supplier data
• Support and participate in collaboration activities to promote and implement continuous process improvement
• Perform other job-related tasks as needed or assigned

Qualifications

• Associate’s degree preferred or high school diploma with at least 2 years experience performing customer service functions (internal and external), data validation and data entry functions.  Comfortable contacting suppliers via phone to verify their information. 
• Demonstrated ability to provide the highest level of customer service to internal and external customers
• Experience with Outlook, Excel and Word and computer savvy to pick up new systems.    
• Strong analytical, math and organizational skills
• Demonstrates strong attention to detail, with the ability to recognize discrepancies and work in a compliance environment reviewing and validating information.  
• Ability to work with a high degree of accuracy with minimal supervision in a high-volume environment and effectively work independently and as part of a team
• Ability to prioritize, multitask and manage a fluctuating workload and meet deadlines.  
• Experience with GEP and/or SAP is preferred, or similar systems
• Bilingual preferred, knowledge of French is a plus