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Project Coordinator - DOE / Nuclear

Location: 

Oak RIdge, TN, US

Requisition ID: 154679 

Job Level: Senior Level 

Home District/Group: Kiewit Power Constructors District 

Department: Construction Operations 

Market: Power 

Employment Type: Full Time 

Position Overview

Want to build something incredible like first-of-their-kind Small Modular Nuclear Reactors or highly complex facilities that support our National Security Mission?  The Kiewit Nuclear / DOE team is looking for the best talent to come and help construct these incredible projects that our nation’s future depends on.  Kiewit is one of North America’s largest and most respected construction and engineering organizations.  We have been continuously ranked among Engineering News-Record’s (ENR) top 10 overall contractors (#3 for 2022) for the past several decades. 

Our DOE/Nuclear team is hiring an Office / Project Coordinator.  This position will be of critical importance to our Oak Ridge Operations Team and will contribute to our long-term market success. You will play a critical role in our Get Work and Build Work Strategies.  This means a split between the office and field. You will play a critical role in developing administrative operations in varying capacities, prepare reports utilizing Word, Excel and PowerPoint, and take on special projects as needed.  This candidate must be a proactive thinker and comfortable communicating with the project team. Must be able to work quickly and multi-task.  

District Overview

Kiewit Power Constructors (KPC) provides direct-hire construction services for Power Generation utilizing a union craft force.  Kiewit Power Constructors builds major EPC power plant projects throughout North America. 

Location

This position is located in Oak Ridge, TN. The candidate must be open to travel to support out-of-area projects as required.

Responsibilities

•    Manage document control functions for office and local projects. 
•    Process and distribute communications and information flow such as submittals, requests for information (RFIs), engineering design documents, etc.
•    Manage documentation during design, construction, commissioning, and closeout phases of projects.
•    Support Program-specific tasks and implement document control concepts as defined in the procedures and guidance documents.
•    Assist project team with the timely retrieval of documents and assembly requirements of internal and external audits.
•    Direct interface with Program and Project Managers, Superintendents, Subcontractors, other Project Coordinators, and corporate office support (Accounting, Contracts, IT, etc.,).
•    Support the PM with including but not limited to; project setup, subcontractor bid packages, purchase orders, invoicing, certified payrolls, scheduling, document preparation and submittal, project files and documentation, attend meetings, take and distribute meeting notes, assist with project commissioning/closeout and provide other project support as requested.
•    Serve as first point of contact by greeting guests and answering telephones.
•    Manage all building requests and general office policies.
•    Oversee all of the ordering for office supplies and snacks; maintain accurate records of amount spent for budgeting purposes.
•    Maintain receipts for internal events, supplies purchased, team lunches and all mailings and complete expense reports.
•    Coordinate with HR regarding new hire starts in the system.

Qualifications

•    Experience with Federal Government Work, preferred Department of Energy Experience or Nuclear Industry.
•    5+ years of direct office management experience or heavy administrative assistance experience 

•    Self-starting attitude and demonstrated ability to get things done/leadership skills.
•    Strong communication and organization skills.
•    Eligibility for this position requires US citizenship; the successful candidate must provide proof of US citizenship in order to obtain badge access to the site
•    Candidate must complete security questionnaire and successfully clear site access requirements 
•    All employees are subject and agree to random drug and alcohol testing as a condition of employment
•    Must be able to obtain a security clearance, as applicable

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Other Requirements:
•    Regular, reliable attendance
•    Work productively and meet deadlines timely
•    Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment.
•    Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
•    Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.
•    FIELD ROLES ONLY May work at various different locations and conditions may vary.

We offer our fulltime staff employees a comprehensive benefits package that’s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.

We are an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.


There’s no limit to what you’ll work on at Kiewit. With contracts in different markets and geographic areas, you’ll tackle new challenges all the time. Whether you’re building a facility that can turn water into power or engineering safer infrastructure networks, you’re bound to push the limits of innovation in new and exciting ways.

With Kiewit, you’ll have the potential to work on a variety of projects in seven major markets. From railroads to tunnels, renewable energy to biofuels, you’ll be part of a mission that’s bigger than you can imagine. 

Here, you’ll team up with market experts and gain cross-functional experience — all while helping people across the globe live better.

We offer our fulltime staff employees a comprehensive benefits package that’s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.


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