Administrative Specialist (temp) - Construction

Position Overview

As an Administrative Specialist for Kiewit, you will support the day-to-day office administrative needs for the quality department supporting operations on a large, heavy-civil construction project. This position requires skills in document control, record keeping, data management, event coordination, and other administrative related functions as need by project teams. This person should have experience using Resident Management System (RMS) in collaboration with the U.S Army Corp of Engineers and be motivated, possess exceptional written and verbal communication skills, and be proficient in various software systems such as MS Word, Teams, Excel, Share Point, and others.

District Overview

Kiewit's South-Central District is one of Kiewit's leading infrastructure districts specializing in heavy civil, transportation, and water resource markets. Projects you could be working on could include mass grading, drainage, paving, utility and more. Although most of our work is regionally based in the south-central region of the United States, we also pursue various projects stretching across the United States. We are looking for individuals who are passionate about infrastructure and committed to the construction industry as opposed to design.

Location

This person will work in the administrative office on a large construction project in New Orleans, LA. This will be a temporary position with a guarantee of 6 months' work.

Responsibilities

• Support the day-to-day office administrative needs for the quality department.
• Document control responsibilities, including the timely retrieval, storing, numbering, sorting, and filing of electronic documents produced by clients, project teams or other departments.
• Maintain excellent recordkeeping of quality-related trainings.
• Coordinate and arrange internal meetings/events, including agenda preparation, meeting invitations, room reservations, and preparation of facilities and resources involving both virtual and in person conferencing tools.
• Support any project quality activities as needed.
• Order and keep inventory of necessary items.

Qualifications

• Minimum 1 year of administrative work experience in a professional setting is required.
• Experience supporting administrative functions within the construction industry. 
• Experience providing administrative support to quality control construction teams is preferred. 
• Experience working with Resident Management System (RMS) and collaborating with the U.S Army Corps of Engineers for administrative tasks.
• Proficient in Microsoft Office products including Word, Excel, Outlook, Teams.
• Ability to successfully navigate and adapt to various online platforms to maintain accurate documentation and record keeping.
• Strong professional interpersonal, written, and verbal communication skills.
• Exceptional attention to detail, organization, and time management skills.
• Ability to work both independently and as a team to manage multiple tasks and meet project deadlines.

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