Administrative Specialist (temp) - Construction


New Orleans, LA, US

Requisition ID: 170425 

Job Level: Entry Level 

Home District/Group: South Central District 

Department: Administration 

Market: Transportation 

Employment Type: Full Time 


Position Overview

As an Administrative Specialist for Kiewit, you will support the day-to-day office administrative needs for the quality department supporting operations on a large, heavy-civil construction project. This position requires skills in document control, record keeping, data management, event coordination, and other administrative related functions as need by project teams. This person should have experience using Resident Management System (RMS) in collaboration with the U.S Army Corp of Engineers and be motivated, possess exceptional written and verbal communication skills, and be proficient in various software systems such as MS Word, Teams, Excel, Share Point, and others.

District Overview

Kiewit's South-Central District is one of Kiewit's leading infrastructure districts specializing in heavy civil, transportation, and water resource markets. Projects you could be working on could include mass grading, drainage, paving, utility and more. Although most of our work is regionally based in the south-central region of the United States, we also pursue various projects stretching across the United States. We are looking for individuals who are passionate about infrastructure and committed to the construction industry as opposed to design.


This person will work in the administrative office on a large construction project in New Orleans, LA. This will be a temporary position with a guarantee of 6 months' work.


  • Support the day-to-day office administrative needs for the quality department.
  • Document control responsibilities, including the timely retrieval, storing, numbering, sorting, and filing of electronic documents produced by clients, project teams or other departments.
  • Maintain excellent recordkeeping of quality-related trainings.
  • Coordinate and arrange internal meetings/events, including agenda preparation, meeting invitations, room reservations, and preparation of facilities and resources involving both virtual and in person conferencing tools.
  • Support any project quality activities as needed.
  • Order and keep inventory of necessary items.


  • Minimum 1 year of administrative work experience in a professional setting is required.
  • Experience supporting administrative functions within the construction industry. 
  • Experience providing administrative support to quality control construction teams is preferred. 
  • Experience working with Resident Management System (RMS) and collaborating with the U.S Army Corps of Engineers for administrative tasks.
  • Proficient in Microsoft Office products including Word, Excel, Outlook, Teams.
  • Ability to successfully navigate and adapt to various online platforms to maintain accurate documentation and record keeping.
  • Strong professional interpersonal, written, and verbal communication skills.
  • Exceptional attention to detail, organization, and time management skills.
  • Ability to work both independently and as a team to manage multiple tasks and meet project deadlines.


Other Requirements:
•    Regular, reliable attendance
•    Work productively and meet deadlines timely
•    Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment.
•    Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
•    Work during normal operating hours to organize and complete work within given deadlines.

We offer our fulltime staff employees a comprehensive benefits package that’s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.

We are an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.

There’s no limit to what you’ll do at Kiewit. Whether you’re building or supporting projects that provide communities with dependable energy, safe transportation, clean water, or access to health care, the work you do will positively impact people’s lives for generations to come. 

Here you’ll have endless opportunities to expand your expertise through on-the-job experience and internal and external training and development opportunities. 

We offer our full-time staff employees a comprehensive benefits package that’s among the best in our industry. From top-tier health care programs to employee assistance programs and retirement planning, we aim to provide you with the tools you need to be successful in the areas of life that matter most to you.

Kiewit is an equal-opportunity employer, and we believe a diverse workforce is vital to the success of our business. We continue our efforts to attract, develop and retain employees from all backgrounds who are passionate about our industry.  

We are committed to veteran and military hiring and will consider relevant military experience as equivalent to qualification requirements.

Nearest Major Market: New Orleans

Job Segment: Construction, Document Control, QC, Sharepoint, Engineering, Administrative, Entry Level, Technology, Quality