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Business Clerk- Central

Location: 

Memphis, TN, US

Requisition ID: 104067 

Job Level: Entry Level 

Department: Business Management 

Market: Industrial 

Employment Type: Full Time 

Position Overview

As a Administrative Support Professional, you will work closely withe the Billing Specialist to provide assistance with client billing and documentation, data entry, payroll, reporting, and other administrative tasks. Its a great opportunity to flex your admin skills and work with a great team.

At Kiewit, the scale of our operations is huge. Our construction and engineering projects span across the United States, Canada and Mexico, improving and connecting communities with every initiative.  We depend on our high-performing operations support professionals — they’re the glue that holds multiple areas of the business together and the catalysts that make things happen. We hire only the most driven people and we offer them diverse career opportunities, strong leadership and mentorship, rewarding, collaborative work, and responsibility they won’t find just anywhere. We’re always pushing new limits. You can too. 

District Overview

Kiewit’s Central District is one of our largest infrastructure districts specializing in heavy civil, structural concrete/bridge, water/wastewater, and transportation projects. We self-perform work such as mass grading, drainage, paving, utility and more - so be ready to get your hands dirty! While headquartered in Denver, Colorado, the majority of our work is concentrated in the Central and South-Central regions of the United States. We are looking for people committed to the construction industry rather than design. 

Location

This position will be based out of Memphis, TN

Responsibilities
  • Understands and complies with all contract terms
  • Provides assistance during audits
  • Gathers and maintains all necessary backup and documentation for client billing
  • Accurately conforms all billing documentation into client invoice
  • Audit bill creation with RRB system bill and verify any discrepancies
  • Data entry and tracking
  • Assist on special projects
  • Maintain physical and electronic files or other organizational system pertaining to Business, Payroll, and Hiring
  • Assist HR with the processing of new hire employees and the proper documentation of terminations
  • Payroll reconciliation, verifies that the project is properly reconciled
  • Produces certified payroll with proper approval
  • Payroll setup, effectively sets up craft payment schedules, tax schedules, etc.
  • Understands the forms and service level agreements
  • Time entry, familiar with how time enters the system through play of the Day and mobile work orders.
  • Input time directly in Time Work Bench, understands the process for premium review and adjustment
  • Produces hours worked report, imports it into the crew report and payroll edit listing
  • Time review and adjustment, review plan status report for missing PODs
  • Adjusts incorrectly coded time and requests needed off cycle paychecks
  • Goods receipt, completes desktop MIGO receiving and uses the goods receipt app.
  • Utilizing Goods receipt vs. Invoice receipt (GR/IR) in the reconciliation process
  • Shopping Carts, creates a shopping cart and appropriate material master/general ledger codes effectively.
  • Reviews billing documentation
  • Participates in monthly mass safety meetings, quality tours, projections, stretch & flex, tool box talks
     
Qualifications
  • High school diploma or general education degree (GED); and 1-2 years’ related experience and/or training; or equivalent combination of education and experience.
  • Working knowledge of Microsoft Excel, Word and Outlook
  • Accounts payable experience required; SAP experience preferred.
  • Effective communication (both oral and written), organization and interpersonal skills.
  • Good attention to detail with the ability to recognize discrepancies
  • Positive attitude, eagerness to learn, and passionate for continuous improvement
  • Ability to work independently, as well as part of a team. 
  • Open-minded, creative, and collaborative focus with the ability to think outside the box for solutions.
  • Requires proven analytical skills with ability to organize, maintain, process and analyze large amounts of information.
  • Self-motivator with strong work ethic.
Working Conditions

Fast-paced office environment; must be able to interact professionally with all levels of management while simultaneously manage a diversified workload and challenging situations efficiently and effectively; regularly sit, stand, walk and talk and listen; occasionally lift and move objects up to 30 pounds.

We are an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.


There’s no limit to what you’ll work on at Kiewit. With contracts in different markets and geographic areas, you’ll tackle new challenges all the time. Whether you’re building a facility that can turn water into power or engineering safer infrastructure networks, you’re bound to push the limits of innovation in new and exciting ways.

With Kiewit, you’ll have the potential to work on a variety of projects in seven major markets. From railroads to tunnels, renewable energy to biofuels, you’ll be part of a mission that’s bigger than you can imagine. 

Here, you’ll team up with market experts and gain cross-functional experience — all while helping people across the globe live better.