Legal Administrative Assistant - Corporate Home Office

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Date: Apr 13, 2019

Location: Lenexa, KS, US

Company: Kiewit

Requisition ID: 79568

As a Legal Administrative Assistant, you will be responsible for providing a broad range of administrative support to members of the Legal Department to assist them with their daily tasks with a high degree of professionalism, initiative, accuracy and discretion.

At Kiewit, the scale of our operations is huge. Our construction and engineering projects span across the United States, Canada and Mexico, improving and connecting communities with every initiative.  We depend on our high-performing operations support professionals — they’re the glue that holds multiple areas of the business together and the catalysts that make things happen. We hire only the most driven people and we offer them diverse career opportunities, strong leadership and mentorship, rewarding, collaborative work, and responsibility they won’t find just anywhere. We’re always pushing new limits. You can too.  

Location
This position is based out of our Lenexa, KS campus in a professional office setting.  

Responsibilities
•    Drafting and designing professional business correspondence, memos, presentations, etc.
•    Assembling documents for signature and coordinating their execution and collection.
•    Drafting correspondence to and contacting third parties via telephone, email and letter.
•    Organizing transaction documents.
•    Revising forms, notices, opinions and other legal documents, and coordinating distribution or delivery of such documents accurately and timely.
•    Utilizing case management software to enter matter status information and run status reports, pay invoices, and track expenses.
•    Opening, closing and maintaining organization of files.
•    Scheduling appointments, meetings and conference calls, and maintaining daily calendars and contact directories.
•    Answering and screening phone calls.
•    Coordinating travel arrangements and expense reports using Concur.
•    Coordinating technical support for attorneys and office technology.
•    Monitoring office supplies and order items as necessary to ensure items are procured in a timely, professional manner.
•    Interacting with all levels of leadership.
•    Safeguarding the confidentiality of Company information by exercising discretion in communicating information and handling confidential materials.
•    Liaise with outside counsel and Home Office Legal.
•    Assist paralegals with litigation document production.

Qualifications
•    Associate degree in business, office management, communication, or other field related to position 
•    5+ years of experience supporting management level professionals
•    Previous experience supporting management level professionals in a corporate legal department or a law firm preferred. 
•    Demonstrated advanced proficiency in operating Microsoft Office Software (Outlook, Word, Excel, and PowerPoint), SharePoint, Adobe Acrobat and Concur.
•    Ability and wiliness to learn new technology.
•    Ability to initiate, organize, analyze, and complete tasks in areas of responsibility, organize self and others, effectively exercise discretion and judgment, independently problem-solve and make decisions, consistently meet deadlines, handle rush projects, handle multiple priorities, and function under time constraints.
•    Ability to effectively communicate, both oral and written. Sound public contact skills and telephone etiquette.
•    Superior attention to detail and accuracy of work.
•    Ability to perform responsibilities with limited supervision and independent judgment.
•    Ability and willingness to work flexible schedule as may be required by position responsibilities.
•    Demonstrated ability to work professionally and confidentially with a variety of personalities from all levels of an organization.
•    Proven organizational and multi-tasking skills in a fast-paced environment.
•    Independent, action-oriented thinker who is able to successfully undertake and complete projects and major tasks with minimal supervision within or ahead of deadlines.

About Kiewit 
As one of North America's largest, most respected construction and engineering organizations, with 2018 revenues of $9 billion, Kiewit exists to make a difference. We improve and connect communities across the United States, Canada, and Mexico through complex projects in transportation, water/wastewater, power, oil, gas and chemical, building, industrial and mining. Our services are as diverse as the skills of our 20,000-strong workforce to whom we provide challenging, honest work in a caring and collaborative culture. A sense of adventure, pride and fulfillment is built into every career at Kiewit.

How We’re Different
•    Consistently ranked within the top five of the “Top 400 Contractors” according to Engineering News-Record 
•    Top-tier health, dental and vision insurance available from Day One of employment
•    401K savings plan that includes company dollar-for-dollar match on contributions up to 6 percent of base pay
•    Our employees are entitled to accrue at least 20 days paid time off each year
•    We spend an average of $8,500 per employee each year on training and career development and reimburse up to $5,250 per year in outside tuition costs

Kiewit is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.


Nearest Major Market: Overland Park
Nearest Secondary Market: Kansas City

Job Segment: Secretary, Administrative Assistant, Engineer, Developer, Office Manager, Administrative, Engineering, Technology

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