Equipment Administrative Coordinator - Kiewit Equipment Services

Position Overview

This position will support Kiewit Equipment Services (KES) Equipment Logistics Group, working independently and with the team to perform a wide range of complex and confidential administrative and clerical duties. The administrator will be responsible for processing all clerical systematic procedures. Strong candidates will also participate in developing and executing a variety of reports.

District Overview

Kiewit has one of the largest fleets of construction equipment in North America, which places our work and expertise at the forefront of the industry. We demand the most modern and technologically-advanced equipment available for our work at Kiewit. To support almost all of our operations, Kiewit's equipment team is committed to ensuring the safety, compliance and reliability of our equipment operations. 

Location

Lenexa, Kansas 

Responsibilities

•    SAP actions including job transfers, status changes, driver updates, and system notes 
•    3GTMS trucking requests
•    Requisition completion 
•    Execute reports weekly
•    Maintain action items and notes
•    Apparel orders for Dept and or internal groups as needed
•    Smartsheet updates
•    Weekly region reporting
•    Assist with schedule preparation
•    Assist with Mobilization quotes
•    Assist with Travel Arrangements for Dept Managers/Employees as needed  

Qualifications

•    Prior administrative support experience preferred Proficient in Microsoft Office products including Word, Excel, and Outlook
•    Strong written and verbal communication skills 
•    High school diploma
•    Equipment knowledge a plus
•    Outstanding attention to detail and strong organizational skills 
•    Must be a positive, pro-active, strong team participant with the ability to maintain strict confidentiality.
•    Experience using Smartsheet desired; otherwise technologically savvy with the ability to pick up new software quickly.
•    Experience and ability to work in a fast paced office, with multiple responsibilities, and able to pivot as necessary to new tasks
•    Experience performing outbound calls to resolve issues and verify information
•    Demonstrated record of success working in a highly diverse team-oriented office environment.
•    Displays the following competencies: Detail orientation, Ability to multi-task, great communication skills (orally and written), computer savvy, problem solving skills, team orientation, ability to work at a fast pace