Administrative Coordinator - Oil, Gas, & Chemical (OGC)

Position Overview

The primary focus of this Administrative Coordinator role is to provide a wide range of administrative services for the district and Project & Office Support Manager. To execute this role effectively, the coordinator should be a proactive, flexible, adaptable, and self-motivated team player with a high degree of situational awareness, basic technical proficiencies, and an ability to work independently. 

This role continually requires a high degree of autonomy and collaboration with multiple departments within the district.  The Coordinator must be able to work effectively in complex and demanding engineering environments while upholding the company’s standards and values.  They also must exhibit discretion when dealing with confidential matters for executives and consistently maintain a professional, approachable demeanor.
 

District Overview

Kiewit Engineering Group, Inc. is a full-service consulting and engineering firm serving oil and gas markets in partnership with Kiewit construction entities. Our combined staff of engineers and design professionals have expertise that span all major engineering disciplines to serve midstream, downstream, petrochemical and LNG markets. Backed by 130 years of construction excellence, our construction-driven execution approach encompasses constructability, safety and lowest installed cost at the earliest phases of projects to ensure on-time and on-budget project delivery.

Our rapidly growing oil and gas team, which includes structural, civil, piping, mechanical, process, process safety, electrical, instrument and control disciplines, is a multi-faceted and leading-edge district of Kiewit with best-in-class technical expertise focused on the EPCC delivery of complex and dynamic process facilities.

Location

This position is based out of our Energy Corridor Office in Houston, TX and typically requires less than 10 percent travel. Opportunities for flexible work are available.

Responsibilities

•    Provide administrative support to the project & office support team or back-up support to other administrative coordinators.
•    Coordinate and arrange meetings/events including agenda preparation, meeting invitations, reserving and preparing facilities and resources, and arranging offsite meetings as requested. 
•    Maintain contact lists and calendars in Outlook.
•    Assist in reconciling expense reports for events and/or employees when needed
•    Maintain a working knowledge of standard software/technology (including I-Pad, etc.).
•    Copy and distribute correspondence or other printed materials.
•    Greet scheduled visitors and direct them to appropriate area or person.
•    Assist managers with planning and scheduling of activities.
•    Support Philanthropy Manager when needed for district events
•    Assist District Engineer with quarterly town halls
•    Assist District Support Managers with catering and room bookings for all district events
•    Liaison with Facilities for all building activities when needed
 

Qualifications

•    Excellent communication skills (verbal and written)
•    Proficiency in Microsoft Office products including Word, Excel, Outlook, Teams, PowerPoint and Visio preferred
•    Experience and ability to navigate and adapt to various online platforms 
•    Deadline-driven with a sense of urgency
•    Able to take direction and provide timely feedback on progress of tasks
•    Exceptional attention to detail, organized, ability to recognize discrepancies, and active listening skills
•    Strong emotional intelligence and interpersonal skills
•    Excellent organizational and time management skills
•    Ability to multi-task and prioritize
•    Ability to work independently, as well as part of a team