KWFS - Administrative Coordinator 1 - Prospect Lake, FL

Position Overview

As the Administrative Coordinator for the Prospect Lake project in Fort Lauderdale, FL, you will be pivotal in supporting our team with office administration tasks. Your responsibilities will include maintaining office systems, managing supplies, document organization, handling office clerical duties, and providing support services. Additionally, you will be responsible for printing, mail distribution, expense reporting, greeting visitors, answering phones, and assisting with various assigned tasks to ensure the smooth operation of the project.

District Overview

Kiewit Water Facilities South specializes in constructing water treatment facilities, wastewater treatment facilities, and desalination plants across North America. Because our people receive continuous and extensive training, hands-on experience, and challenging responsibilities from day one, they quickly develop the expertise that has earned our district its reputation as the premier contractor in the southeast United States. 

Location

Prospect Lake project in Fort Lauderdale, FL

Responsibilities

• Perform a variety of administrative, clerical, and receptionist duties efficiently and effectively
• Reconcile expenses accurately to maintain financial records
• Coordinate and book travel arrangements for team members
• Manage and replenish office supplies, and maintain breakroom facilities
• Provide notary services when required
• Schedule and organize meetings and appointments
• Assist in the execution of special projects as assigned
   

Qualifications

•     Minimum of 2 years of relevant administrative experience
•     Possession of a valid Driver’s License
•     Proven expertise in supply management and inventory control
•     Strong organizational and multitasking abilities
•     Track record of effectively managing budget expenses
•     Proficiency in generating reports and maintaining records
•     Exceptional attention to detail
•     Outstanding customer service skills and a positive attitude
•     Professional phone etiquette
•     Advanced skills in Microsoft Word, Excel, and PowerPoint
•     Ability to handle multiple projects concurrently
•     Demonstrated capability to work well with diverse personalities
•    Regular, reliable attendance 
•   Work productively and meet deadlines in a timely
•   Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment.
• Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
• Work during regular operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.