Lead Business Coordinator

Position Overview

Kiewit Construction is seeking a highly organized and detail-oriented individual to join our team as a Payroll and Business Coordinator. In this role, you will be responsible for processing payroll accurately and on time, as well as managing other functions for our organization such as vendor invoicing, employee on-boarding and off-boarding, and ad-hoc reporting, while leading timely payment of invoices (AP), reconciling vendor accounts, and maintaining accurate financial records. This position requires strong attention to detail, proficiency in accounting principles, and the ability to manage multiple tasks efficiently.

District Overview

Kiewit’s Bridge & Marine District headquartered in Vancouver, Washington, operates with heavy civil, marine, and industrial capabilities across North America. We are a leader in technical and traditional bridges, bridge like structures, marine structures, and dredge work. Kiewit Bridge & Marine is also the foremost constructor of floating bridges across the United States. 

Location

This position is located in at the Boeing Everett facility, and is required to be on-site from 6:00AM - 2:30PM. Reliable transportation is required. 

Responsibilities

• Process hourly payroll ensuring all payrolls are processed in a timely and accurate manner
• Reviews employee timecards to be inputted into the current payroll system via completed and approved spreadsheets
• Process all employee information including salary changes, special payments, taxable benefits, & bonus payments
• Ensure state and federal taxes are appropriately withheld for employees (new hires or job changes)
• Analyze payroll inputs and outputs to validate hires, associate changes and associate terminations to identify errors and corrective actions to ensure payroll accuracy
• Review payroll documentation for accuracy through audit reports and makes adjustments with required approvals
• Work closely with Human Resources and Accounting on all payroll related issues
• Monitor, calculate & set up taxable benefit for Life Insurance, Company Match 401K, and set up insurance deductions for medical premium
• Will handle all garnishments, deductions, and vacation/sick accruals
• Manage vendor invoices, client billings, and open commitments
• Master the systems used to properly hire, transfer and terminate an employee
• Understand and maintain different union contracts & rates/wages
• Maintains client confidence and protects operations by keeping information confidential
• Respond to employee inquiries and requests regarding payroll matters
• Perform other duties and special projects as requested by management

Qualifications

• College or University Diploma in Business Administration, Finance or related field.  Will substitute years of experience for a degree.
• Minimum 3 years’ experience in a related position 
• Accounting knowledge sufficient to perform journal entries and payroll account reconciliations
• Ability to exercise tact and discretion in dealing with sensitive and confidential information
• Advanced computer skills; proficient MS Office, and experience with MS Excel 
• Detail oriented and ability to work to tight timelines
• Excellent organizational skills and the ability to multi-task
• Strong communication and interpersonal skills and the ability to work well with employees at various levels of the organization
• Ability to work independently, self-starter, energetic

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