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Sr Administrative

Location: 

Everett, WA, US Woodinville, WA, US Seattle, WA, US Renton, WA, US Shoreline, WA, US Bellevue, WA, US Medina, WA, US

Requisition ID: 144164 

Job Level: Mid Level 

Department: Business Management 

Market: Transportation 

Employment Type: Full Time 

District Overview

Kiewit’s Bridge & Marine District headquartered in Vancouver, Washington, operates with heavy civil, marine, and industrial capabilities across North America. We are a leader in technical and traditional bridges, bridge like structures, marine structures, and dredge work. Kiewit Bridge & Marine is also the foremost constructor of floating bridges across the United States. 

Location

Job is located in Everett, WA #LI-CV1

Responsibilities

•    Responsible to perform administrative and clerical duties with and for executive level management
•    Receptionist responsibilities at the office’s front desk
•    Responsible for maintaining company vehicle registrations and licenses
•    Assist with proposal development and proofreading
•    Maintains office operations by organizing office procedures
•    Controlling office correspondence including regular mail, parcel pick-up and delivery, and overnight mail service
•    Designing filing systems
•    Coordinating, reviewing, and approving office supply requisitions
•    Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of office records
•    Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement and leases.
•    Designs and implements office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments.
•    Office related invoice processing
•    Conference room schedule coordination
•    Keeps executive management informed by reviewing and analyzing special reports; summarizing information; identifying trends.
•    Management of all office vendor relationships/purchases/repairs: fax/copy machine, phone system, cleaning service, etc. Ensure cost effectiveness of the same. Research services and propose cost effective solutions as needed.
•    Security procedure (daily office open and close, alarm system, oversee office key card and parking pass distribution)
•    Contributes to team effort by accomplishing related results as needed
•    Manages office safety program – emergency procedures, muster stations, etc. and coordination with landlord.

Qualifications

•    2 years of office management or senior level administrative services experience preferred.
•    Proven abilities around
•    Supply management and inventory control
•    Organizational skills
•    Tracking budget expenses
•    Developing standards
•    Promoting process improvement
•    Reporting skills
•    Attention to detail
•    Must be highly proficient in Microsoft Word and Excel
•    Excellent customer service skills and attitude
•    Professional phone manner

We are an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.


There’s no limit to what you’ll work on at Kiewit. With contracts in different markets and geographic areas, you’ll tackle new challenges all the time. Whether you’re building a facility that can turn water into power or engineering safer infrastructure networks, you’re bound to push the limits of innovation in new and exciting ways.

With Kiewit, you’ll have the potential to work on a variety of projects in seven major markets. From railroads to tunnels, renewable energy to biofuels, you’ll be part of a mission that’s bigger than you can imagine. 

Here, you’ll team up with market experts and gain cross-functional experience — all while helping people across the globe live better.

We offer our fulltime staff employees a comprehensive benefits package that’s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.


Nearest Major Market: Seattle
Nearest Secondary Market: Everett

Job Segment: Business Manager, Business Process, Front Desk, Office Manager, Supply, Management, Administrative, Operations