Sr Administrative

District Overview

Kiewit’s Bridge & Marine District headquartered in Vancouver, Washington, operates with heavy civil, marine, and industrial capabilities across North America. We are a leader in technical and traditional bridges, bridge like structures, marine structures, and dredge work. Kiewit Bridge & Marine is also the foremost constructor of floating bridges across the United States. 

Location

Job is located in Everett, WA #LI-CV1

Responsibilities

•    Responsible to perform administrative and clerical duties with and for executive level management
•    Receptionist responsibilities at the office’s front desk
•    Responsible for maintaining company vehicle registrations and licenses
•    Assist with proposal development and proofreading
•    Maintains office operations by organizing office procedures
•    Controlling office correspondence including regular mail, parcel pick-up and delivery, and overnight mail service
•    Designing filing systems
•    Coordinating, reviewing, and approving office supply requisitions
•    Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of office records
•    Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement and leases.
•    Designs and implements office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments.
•    Office related invoice processing
•    Conference room schedule coordination
•    Keeps executive management informed by reviewing and analyzing special reports; summarizing information; identifying trends.
•    Management of all office vendor relationships/purchases/repairs: fax/copy machine, phone system, cleaning service, etc. Ensure cost effectiveness of the same. Research services and propose cost effective solutions as needed.
•    Security procedure (daily office open and close, alarm system, oversee office key card and parking pass distribution)
•    Contributes to team effort by accomplishing related results as needed
•    Manages office safety program – emergency procedures, muster stations, etc. and coordination with landlord.

Qualifications

•    2 years of office management or senior level administrative services experience preferred.
•    Proven abilities around
•    Supply management and inventory control
•    Organizational skills
•    Tracking budget expenses
•    Developing standards
•    Promoting process improvement
•    Reporting skills
•    Attention to detail
•    Must be highly proficient in Microsoft Word and Excel
•    Excellent customer service skills and attitude
•    Professional phone manner