Administrative Coordinator-Construction-Southeast

Position Overview

The Site Construction Administrator will provide on-site administrative support for a large-scale hurricane repair job to include pedestrian trail reconstruction, bridges, drainage etc. This role ensures smooth coordination between field operations, subcontractors, vendors, and corporate teams. The ideal candidate is detail-oriented, proactive, and experienced in construction administration within fast-paced environments.

District Overview

Kiewit's Southeast District specializes in heavy civil, transportation and water resource markets, and has played a significant role in building infrastructure throughout the fast-growing southeastern United States. Since the 1970s, we have built projects from Maryland to Florida and west to Louisiana. Our operations include highways, airports, mass transit, tunnels, water and wastewater facilities, dams and infrastructure work. 

Location

Primary location: Near or local to Damascus, VA

Responsibilities

 Human Capital Management

• Coordinate onboarding, transfers, and termination documentation.
• Process pay addition requests in accordance with established guidelines.
• Serve as on-site I-9 documentation coordinator.

Accounts Payable

• Assist with AP routing and AIMX coding processes.
• Monitor AP workflow for accuracy and timely completion.
• Support cost center reviews and vendor management activities.

Compliance

• Provide administrative support for compliance-related steps and documentation.

Office Administration

• Manage outgoing FedEx shipments and receive incoming deliveries (UPS, USPS, FedEx).
• Maintain office supply inventory and process shopping cart requests.
• Assist with travel card reconciliation for management.
• Provide support for Concur expense reporting.
• Coordinate meals and catering orders for meetings.
• Oversee office utilities and related vendor communications.

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Qualifications

•    Prior administrative support experience required
•    A bachelor's or associate’s degree related to the role strongly preferred
•    Strong written and verbal communication skills
•    Strong expertise in Microsoft Office (Word, Excel, PowerPoint, Outlook)
•    Solid skills with peripheral technology such as printers, digital cameras, scanners and A/V equipment
•    Previous track record of successfully meeting deadlines and project expectations
•    Ability to work with people at all levels of the organization, including senior leadership, as needed
•    Outstanding attention to detail and strong organizational skills
•    Ability to maintain strict confidence of important, sensitive information and materials
•    Enthusiastic team player with an interest in helping the team stay connected and working effectively together