Office Coordinator - Western Canada District

Company Overview

Kiewit is one of North America’s largest and most respected construction and engineering organizations. With roots dating back to 1884, Kiewit offers construction and engineering services in a variety of markets including transportation; oil, gas and chemical; power; building; water; industrial; and mining. Kiewit had 2023 revenues of $17 billion and employs over 30,000 staff and craft employees across North America.

Clients turn to Kiewit during all stages of design-build projects to lead and manage multi-disciplined design teams to work together to improve schedule, track design progress, control costs and minimize risk.  We work with a focus on safe, cost effective, innovate designs, and development of the best possible delivery to meet our clients' goals for the project.

Kiewit’s Western Canada District is headquartered in Burnaby, British Columbia.  We primarily perform heavy civil projects specializing in earth moving, transportation, roadways, bridges, water resources, and underground utilities. Some marquee projects we have built in Western Canada include the George Massey Tunnel, Sea to Sky Highway, Port Mann Bridge, most recently and the Trans Mountain Expansion Project.

Position Overview

As a leading construction and engineering company, Kiewit is known for its commitment to excellence and innovation. The ideal candidate for this role will play a crucial part in ensuring the smooth operation of our office environment, supporting various departments, and contributing to the overall success of our team. The Office Manager will need to have a strong background supporting administrative functions and assist the overall office management.  

Location

This position is based full-time in our Burnaby District Office. 

Responsibilities

Office management, including:

• Managing main reception desk – greeting visitors and directing them as needed
• Answering main office line in a timely and professional manner
• Receiving and routing incoming packages and mail
• Assisting in maintaining a clean and efficient office environment, including kitchen and boardroom areas 
• Maintaining office supply inventory and unpacking supplies
• Scanning, copying and distributing correspondence or other printed materials
• Office desk / computer set up, stationary supplies and access passes and security FOBs 
• Managing internal cloud storage/data systems (SharePoint, OneDrive) by uploading and managing online folders, as appropriate
• Proofreading and formatting presentation materials, as may be required

Meetings and events coordination, including:

• Assisting with scheduling conference room bookings 
• Arranging for dining reservations as well as receiving catering orders for team members’ internal and/or external business meetings
• Coordinating all team socials and local events
• Setting up AV requirements for any team meetings and onsite executive presentations 
• Being proactive in offering support with presentation set up, virtual meetings, external guest support 
• Supporting conference and industry event registrations, conference sponsorships and memberships 

Qualifications

• Relevant college / post-secondary education
• Relevant administrative experience
• Excellent spelling and grammar skills
• Excellent communication skills (verbal and written) and comfortable presenting
• Excellent organizational and time management skills
• Ability to multi-task and prioritize
• Detail-oriented with strong analytical skills
• Ability to work well with others in all capacities within a corporate environment 
• Exceptional skills in Outlook, Microsoft Word, Excel & PowerPoint
• Fast-paced office environment; must be able to interact professionally with all levels of management while simultaneously managing a diversified workload and challenging situations efficiently and effectively

#LI-RP1