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Document Controller - Western Canada District


Burnaby, British Columbia, CA

Requisition ID: 117483 

Job Level: Mid Level 

Department: Business Management 

Market: Industrial 

Employment Type: Full Time 

Position Overview

As a Document Controller you will manage document control duties with minimal supervision. You will be responsible for establishing document flow and distribution at a job site. Collecting and logging in of all contract documents and project documentation from bid phase through project completion. Reproducing, distributing, storing, and retrieving of documentation.

District Overview

Kiewit’s Western Canada District is headquartered in Vancouver, British Columbia.  We primarily perform heavy civil projects specializing in earth moving, transportation, roadways, bridges, water resources, and underground utilities. We are looking for hard working individuals with a passion for construction who aren’t afraid to get their hands dirty! Our current opportunities are spread across the entire west coast of Canada. 


This position will be based in Burnaby, BC.  


  • Understands and complies with Document Control Policies and verification checklists.
  • Working knowledge of disciplines (pipe, electrical and mechanical) and related drawings. Ability to recognize and read a drawing with no labels by type.
  • Capable of folding and storing CAD drawings according to standard.
  • Control and stamping of Master sticks and duplicates.
  • Establish engineering/document files in accordance with records retention and PFIS controls and standards. Knowledge of each document type in PFIS folders.
  • Basic understanding of document types; including but not limited to:
    • Drawings
    • Specifications
    • Equipment lists
    • Bills of Material
    • Legends
    • Sketches
    • Design change notices
    • Requests for information
    • Letters, memos, transmittals, faxes
    • Client and Joint Venture contract
    • Manufacturer’s literature
  • Basic understanding of standard engineering practices.
  • Receive, log, file and distribute all engineering documents based on a pre-determined performance standard.
  • Generation and distribution of Daily publications and reports.
  • Capable of prioritizing work independently.

Audit Function 

  • Working knowledge of internal audit procedures on document control.
  • Collection of old version drawings.

Turnover Package

  • Responsible for Master I & O (Instruction and Operations) manual.
  • Assembly and compilation of client turnover package per client requirements.

Software Systems

  • Working knowledge of prolog.
  • Maintains electronic correspondence file structure. 

Supplies and Reproduction Equipment:

  • Responsible for setting up and maintaining supplies for Document Control department.
  • Responsible for the blue line/black line machine, scanners, control filing cabinets, wall files, binders, folding tables, drawing racks and any other required support.


  • Four year post-high school education or equivalent combinations of training and experience.
  • Basic aptitude in communication, organizational and interpersonal skills.
  • Working knowledge of Excel, Word, e-mail and Intranet.
  • Working knowledge of document control procedures. 
  • Working knowledge of Prolog, Sharepoint, and Teambinder
  • Working knowledge of filing and record retention systems. 
  • Willing to perform a variety of tasks and learn new skills
  • Ability to travel to job sites for short trips
  • Basic business knowledge (Accounts Payable/Accounts Receivable etc.) 

We believe in equal opportunity in employment practices without discrimination, and comply with all laws regarding human rights in the provinces where we operate.

There’s no limit to what you’ll work on at Kiewit. With contracts in different markets and geographic areas, you’ll tackle new challenges all the time. Whether you’re building a facility that can turn water into power or engineering safer infrastructure networks, you’re bound to push the limits of innovation in new and exciting ways.

With Kiewit, you’ll have the potential to work on a variety of projects in seven major markets. From railroads to tunnels, renewable energy to biofuels, you’ll be part of a mission that’s bigger than you can imagine. 

Here, you’ll team up with market experts and gain cross-functional experience — all while helping people across the globe live better.

We offer our fulltime staff employees a comprehensive benefits package that’s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.

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