Office Manager - Wasco, CA

Position Overview

We are currently looking for a proactive Office Manager to support our growing team. The successful candidate will provide exceptional office administration support to a fast-paced construction/engineering group in Northern California.

Office administration support duties may include: craft new hire onboarding, maintaining office systems, supplies, assisting with payroll distribution, document management, office clerical/support services, printing, mail distribution, greeting visitors, answering phones along with other assigned tasks.

District Overview

Pinnacle Prestress is a subsidiary of Kiewit, one of the largest engineering and construction organizations in North America. We provide clients with state-of-the-art operations to ensure the highest quality precast concrete projects.

Location

This position will be based at our facility in Wasco, CA. This is not a remote or hybrid position.

Responsibilities

• Manage the front desk/reception operations, acting as the first point of contact for guests, employees, candidates, and vendors
• Attendance Monitoring and Updates 
• Payroll and Timecards verification 
• Coordinate new hire onboarding with HR/Business team (recruiting, onboarding, responding to employees’ inquiries, attendance tracking, time off requests processing).
• Sorting and Distribution of incoming mail
• Environmental Inspection Coordination
• Process RFQ’s as needed
• Update Training and Environmental logs and certifications 
• Scan and update weekly and monthly safety data and trainings 
• Keep the office clean, stocked, and organized throughout kitchen, conference rooms, stock and storage rooms/closest, and communal areas
• Oversee and order office supplies, anticipating requirements, stocking supply stations, and making sure equipment is in working order
• Coordinate schedules, travel arrangements and expenses.
• Greet visitors, organize and arrange meetings, schedule conference rooms and set up catered meals
• Coordinate and arrange travel; prepare travel packets (itineraries, maps/directions and meeting notes).
• Assist with presentation preparation.
• Prepare outgoing mail and correspondence, including e-mails and faxes.
• Support the coordination for conferences and events (secure meeting location, hotel contracts, arrange for catering, and purchase prizes).

Qualifications

• Proficient in Microsoft Office products including Word, Excel, PowerPoint, Visio and SharePoint.
• Familiar with Adobe products including Acrobat and InDesign is preferred.
• High school diploma and at least 3+ years applicable executive-level support experience, preferably in one of the following fields: engineering, construction or oil/gas/chemicals.
• Strong time-management skills and multitasking ability
• Must be a positive, pro-active, strong team participant with the ability to maintain strict confidentiality.
• Experience planning meetings in a fast-paced environment.