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Administrative Assistant - Laval Office

Location: 

Laval, Quebec, CA Montreal, Quebec, CA

Requisition ID: 140358 

Job Level: Entry Level 

Department: Communications 

Market: Corporate Home Office 

Employment Type: Full Time 

Position Overview

 

Kiewit requires the services of a dynamic and versatile administrative assistant for its Laval, Quebec office. The ideal candidate will support the team in a variety of administrative support tasks. The Administrative Assistant must be resourceful and support the department in providing management support, be familiar with software, tools and programs used in the industry, as well as best practices in the field.

District Overview

Kiewit is a multi-service consulting and engineering firm serving the infrastructure and engineering markets. Our team of more than 1,200 engineers and design professionals has expertise in all major engineering disciplines, serving the transportation, power, water and wastewater, mining, construction, oil and gas and chemical markets. With 130 years of construction experience, our construction-focused engineering teams emphasize constructability and safety at the earliest stages of projects to ensure delivery at the best possible value.

Location

This position is based out of Kiewit's Laval, Quebec office.

Responsibilities

  • Provide administrative support to the Department management team in a timely and efficient manner
  • Support the projects team
  • Support the administrative support team already in place
  • Organize and coordinate meetings, including agendas, invitations, reservations, preparation of all required meeting items (rooms, office supplies, meals, etc.) for both in and out of office meetings
  • Keep up-to-date contact lists and calendars, using Outlook, for multiple team members
  • Organize and coordinate travel schedules, reservations, and complete expense reports
  • Keep various databases, reports and templates up to date
  • Be and stay current with industry and company software and technology
  • Organize and attend some conference calls
  • Make prints and copies, and ensure distribution
  • Greet visitors in a courteous manner and ensure that they are introduced to the right people at the reception desk
  • Assist managers with onboarding new employees, ordering materials and pre-hire follow-ups
  • Assist managers in the planning and organization of activities. 

Qualifications

  • Highly resourceful and able to complete tasks quickly
  • Excellent communication skills, both verbal and written, in English and French
  • Excellent organizational and time management skills 
  • Ability to multi-task and manage priorities
  • Attention to detail and excellent analytical skills
  • Very good ability to work in a team environment, with different people and in different groups

#LI-GROE

Additional Requirements:

  • Absent an approved exemption, due to federal, state, local, provincial and/or client-requirements, this position requires an individual to be fully vaccinated by a Health Canada-approved or authorized COVID-19 vaccine upon hire and as a condition of continued employment.


We believe in equal opportunity in employment practices without discrimination and comply with all laws regarding human rights in the provinces where we operate.


There’s no limit to what you’ll work on at Kiewit. With contracts in different markets and geographic areas, you’ll tackle new challenges all the time. Whether you’re building a facility that can turn water into power or engineering safer infrastructure networks, you’re bound to push the limits of innovation in new and exciting ways.

With Kiewit, you’ll have the potential to work on a variety of projects in seven major markets. From railroads to tunnels, renewable energy to biofuels, you’ll be part of a mission that’s bigger than you can imagine. 

Here, you’ll team up with market experts and gain cross-functional experience — all while helping people across the globe live better.

We offer our fulltime staff employees a comprehensive benefits package that’s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.


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