Administrative Specialist

Position Overview

The primary focus of this role is to provide a wide range of administrative services for department managers. To execute this role effectively the assistant should have a high degree of situational awareness and be technically proficient, able to work independently, proactive, flexible, adaptable, self-motivated, and a team player. Works effectively in a complex and demanding environment while maintaining a professional attitude and demeanor. Continually requires a high degree of autonomy. The role necessitates collaborating with multiple projects and departments.

District Overview

The primary focus of this role is to provide a wide range of administrative services for department managers. To execute this role effectively the assistant should have a high degree of situational awareness and be technically proficient, able to work independently, proactive, flexible, adaptable, self-motivated, and a team player. Works effectively in a complex and demanding environment while maintaining a professional attitude and demeanor. Continually requires a high degree of autonomy. The role necessitates collaborating with multiple projects and departments.

Location

The position is based out of Westlake, TX. 

Responsibilities

Edit and format communications, presentations, proposals and reports
Coordinate and schedule meetings and appointments, manage calendars, and provide general office support
Assist with travel itineraries and arrangements
Process expense reports, invoices and orders
Serve as a back-up to other office administrative staff
Perform other administrative duties as required or assigned

Qualifications

Associate or Bachelor’s degree preferred; equivalent experience considered
At least one year of experience as administrative assistant
At least one year of meeting and event planning experience
Highly flexible and able to work efficiently in a high-volume, deadline-driven environment
Be highly organized with exceptional time management skills
Ability to prioritize and work effectively under pressure in a fast-paced environment, sometimes with minimal guidance
Requires skills in using computer applications for word processing, spreadsheets, databases, internet navigation, e-mail, and calendars
Proficient with Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) with the ability to learn and adapt to new programs and processes