Office Manager - Kiewit Industrial

Position Overview

As a project Office Manager for Kiewit, you will provide administrative support to members of a specific project, department, and division while promoting teamwork and creativity by encouraging effective communication. This person should be motivated, possess exceptional written and verbal communication skills, and be proficient in various software systems such as MS Word, Teams, Excel, Share Point, and others.

District Overview

The Kiewit Industrial District delivers direct-hire construction services for complex industrial projects across the United States. Our work spans multiple sectors, including data centers, mineral processing, energy and water, with projects ranging from small capital work to major EPC projects.We are committed to safety, quality, and excellence in execution, providing our clients with world-class solutions while offering our employees stability, growth, and career development opportunities within a multi-billion-dollar organization. Our culture is built on collaboration, innovation, integrity, and a shared passion for construction.If you’re ready to take on complex, high-impact projects and make a lasting difference in the construction industry, the Kiewit Industrial District is where you can build a career that truly matters.

Location

This is an onsite position in Santa Teresa, NM. This position requires being on an active construction site. 

Qualifications

At least 3-5 years of administrative experience/office management preferred.
High school diploma or general education degree (GED).

Proven expertise in supply management and inventory control.

Experience developing procedures, policies, and standards.
Proficient in Microsoft Word, Excel, PowerPoint, Teams, and Outlook.
Strong professional interpersonal, written, and verbal communication skills.
Able to take direction and provide timely feedback on progress of tasks.
Exceptional attention to detail, organization, and active listening skills.
Ability to manage multiple tasks effectively. 
Ability to work from 7:00 am – 5:00 pm, with occasional varying schedules in support of site operational needs. This may include occasional extended hours or weekend work.

Responsibilities

Set up and conduct weekly orientations to lead effective on-boarding process, including paperwork, applications, documentation and maintaining employment files
Complete I-9s for craft hires and staff transfers (as applicable)
Order and distribute craft hiring/ benefit packets
Sorting and distribution of pay stubs
Maintain required employment posters and affirmative action binder. 
Greet visitors, organize and arrange meetings, report generation, data entry, SharePoint management.
Prepare outgoing mail and correspondence, including e-mails and faxes as applicable.
Provide reception support as applicable.
Prepare meeting agendas, assists with setup/cleanup, and creates PowerPoint presentations as requested.  
Acts as the first point of contact for employee questions regarding policies, procedures, and resources on the project.
Assists with new hire onboarding processes, forms, and documentation. 
Manages Form I-9 and E-Verify processes for all US new staff hires while ensuring compliance with employment authorization requirements.
Completes other administrative and HR administrative functions as needed for the project.

Manage badge issuance, visitor check-in, and catering processes. 

Schedule and organize meetings and appointments.

Generate and maintain various HR and business reports on an ongoing basis.

Track record of effectively managing budget expenses