Business Coordinator - Kiewit Foundations

Position Overview

The Business Coordinator plays a key role in operational and financial support across projects and shared services. This unified role combines responsibilities spanning timekeeping and payroll support, accounts payable processing, data auditing, reporting, and employment eligibility compliance (Form I‑9). The position requires accuracy, discretion, and collaboration with field teams, remote departments, and compliance
leadership in a fast‑paced environment.

District Overview

Kiewit Foundations self-performs complex geotechnical projects across North America, delivering creative, cost-efficient solutions responsive to each project's site conditions. We utilize value engineering, constructability reviews and our depth of expertise to offer constructible solutions that optimize budget and schedule. Foundations performs these operations with our fleet of specialty equipment and the management resources of one of the top builders in the country.  

Location

Omaha, Nebraska

Responsibilities

• Monitor weekly time entry to ensure compliance with payroll schedules and corporate policies; support timely payroll processing.
• Compile, analyze, and distribute performance and operational reports to drive efficiency.
• Manage Craft hiring, onboarding, and off hire process
• Assisting with union craft transfers, including communicating with unions for keyman/reciprocity agreements
• Oversee project cost management of miscellaneous projects and overheads
• Manage accounts payable workflows: verify invoices, process high‑volume payments, and maintain vendor relationships.
• Execute clerical tasks (filing, copying, data entry) and maintain accurate records across systems.
• Coordinate with remote departments and field teams to ensure smooth operations and clear communication.
• Conduct audits on financial and compliance data; uphold internal controls and data integrity.
• Serve as subject matter resource for Form I‑9: completion, reverification, and audit per USCIS guidelines.
• Use electronic I‑9 platforms (e.g., E‑Verify and onboarding tools) to assign, track, and resolve service requests; troubleshoot system issues and escalate as appropriate.
• Recommend process improvements to enhance efficiency and reduce risk; share best practices with peers and partners.
• Demonstrate urgency on business‑critical issues and support districts/projects beyond core responsibilities when needed.
• Communicate updates, policy changes, and expectations clearly and professionally.

Qualifications

• 1–2 years of experience in Payroll and/or Accounts Payable preferred; prior shared services experience a plus.
• Proficiency with SAP (Finance, Procurement, HR modules) is preferred; experience with electronic I‑9 systems and E‑Verify is an asset.
• Strong knowledge of A/P and payroll processes; familiarity with construction project documentation and cost control practices.
• Working knowledge of Microsoft Outlook, Excel, and Word; ability to operate effectively in high‑volume environments with minimal supervision.
• Critical thinking, problem‑solving, and analytical skills; ability to understand end‑to‑end processes and controls.
• Excellent verbal and written communication; customer service orientation and collaboration skills.
• Highly motivated and self‑directed with strong organization and time management; attention to detail and ability to recognize discrepancies.
• Education: High school diploma or GED required; college degree in business or related field preferred.