KIE Support Services Coordinator

Position Overview

The KIE Administrative Support Coordinator will support multiple departments and teams within the company. The KIE Administrative Support Coordinator should have a minimum of 4 years of experience in supporting employees and management, be familiar with current technology, programs, and software, and possess professional practices.

District Overview

Kiewit Infrastructure Engineering seamlessly transitions solutions from design to construction through the collaborative efforts of Design Engineering, Design Management, Proposals, Estimating, and Integrated Project Controls. Our construction-focused engineering approach involves a multidisciplinary team working together to maximize value for clients by improving schedules, controlling costs, and minimizing risk on infrastructure projects. This integrated strategy emphasizes collaboration and constructability throughout the project lifecycle, enabling us identify and implement quality solutions with a strong safety focus. 

Clients benefit from Kiewit’s proven processes and tools, which minimize project risk. As an in-house resource, we support projects across the company, in all major markets, sharing to experiences, innovative concepts, and best practices. Kiewit’s management and implementation of this process result in safe, cost-effective, and innovative designs that exceed client expectations and uphold Kiewit’s legacy of excellence. 

At Kiewit, we believe in building more than just structures – we build relationships, strengthen communities, and expand workforce capacity. We don't just build projects; we build careers. With top-notch health benefits, a wealth-building 401k plan (RRSP), and unbeatable growth opportunities, we are deeply invested in the future of our employees. Join us at Kiewit, where we go beyond construction to develop the ultimate road to success. 

Location

This position is based in our Lone Tree, CO office.

Responsibilities

• Provide administrative support to employees and management. 
• Work with management to coordinate meetings including scheduling, facilitating key stakeholders' attendance, booking and preparing conference rooms, arranging for catering, and assisting in compiling support documentation and materials. 
• Research, plan, and execute on and off-site events as needed.
• Create, edit, and format documents such as reports, memos, presentations, SOPs, and correspondence. Maintain accurate and up-to-date files and records, both in physical and digital formats.
• Prepare reports, presentations, and spreadsheets as requested by district staff or management.
• Process invoices and purchase orders. Coordinate with the business and finance department as required.
• Monitor multiple shared inboxes, responding to and handling requests that are received.
• Provide support alongside other members of our operations support team as needed including, but not limited to:
    o Arrange and coordinate travel and reservations.
    o Complete expense reports.
    o Maintain various logs, reports, and templates.
    o Miscellaneous requests for support.
• Collaborate with other administrative staff and department members to foster a positive and productive work environment. Support cross-functional teamwork and contribute to a cohesive team dynamic.
• Maintain a working knowledge of standard software/technology.
• Other duties may include but are not limited to reviewing and/or conducting quality checks of documents as needed; updating and maintaining distribution matrixes; preparing and distributing communications; ordering and distributing SWAG; workspace packing and shipping; package shipping requests; printing requests. 

Qualifications

• 4+ years of experience as an administrative assistant, office coordinator, or other support/customer service role.
• Working knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Visio. Intermediate to Advanced skills in Outlook and Excel preferred.
• Experience with Bluebeam or FoxIT PDF editors, Microsoft Teams, Concur Travel and Expense, SharePoint, and Smartsheet a plus.
• Excellent communication skills (verbal and written).
• Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment.
• Excellent organizational and time management skills.
• Ability to multi-task and prioritize.
• Regular, reliable attendance.
• Detail-oriented and ability to think independently.
• Ability to:
    o Perform complicated/complex administrative tasks.
    o Prioritize work, handling numerous/diverse tasks from multiple stakeholders while meeting and exceeding stringent deadlines.
    o Remain flexible when dealing with changing requirements.
    o Problem-solve and make decisions to proactively resolve issues. 
    o Work independently and as part of a team.
    o Develop productive working relationships.