Proposal Coordinator - Water Market

Position Overview

The Proposal Coordinator, under general direction, is accountable for marketing/proposal activities that support selling efforts, consistent with the Kiewit Water strategic plan and goals. The position will participate in the overall proposal process including win and proposal strategy planning, content development, internal review, production, submittal, and performance analysis. The Marketing & Proposal Coordinator collaborates with business development managers, operations sponsors, technical specialists, and other team members to prepare responsive, compelling proposal responses. Typical proposals range from $20M to over $1B in contract size.
 

District Overview

The Kiewit Energy marketing, creative and proposal team provide get-work services to an array of markets, including power generation, transmission and distribution, renewables, industrial, oil and gas, and water/wastewater. Individuals in this department get exposure to a mix of high profile, complex pursuits across North America valued from $5M-$6B. This incredibly profitable, competitive, fun group focuses on winning more work with high-quality, client-focused sales strategies through creative communication techniques. Our rapidly growing team, which includes graphic designers, proposal professionals, writers, digital strategists, marketers, and data analytics brings vast experience, communication expertise, innovative concepts, and best practices to all projects we support across the company.  

Location

This position will be based out of our Lenexa, KS office hub.

Responsibilities

•    Reviews RFP, RFI, RFQ and bid/qualifications request documents so that client requirements are clearly understood for the team.
•    Manages proposal processes including the development of a requirements matrix, features/benefits/proofs, section directives, oral technical presentations, graphics, storyboard mock-up, reviews, production, and delivery
•    Candidates must also be able to help develop, write and incorporate win themes and discriminators into proposal documents and provide quality assurance checks to ensure that all document deliverables are compliant with RFP requirements
•    Develops/coordinates proposal sections that are compliant with client’s objectives and requirements and consistent with proposing entity’s approach and strategy
•    Develops, edits, implements style guides and templates for proposals and other deliverables
•    Has solid interviewing skills and works well with technical and non-technical SMEs to gather data and write compliant, compelling proposal content
•    Develops templates, style guides, and other coordination documents as necessary for each proposal, including SharePoint proposal collaboration sites.
•    Lead and participate in proposal kick-off meetings, proposal updates and milestone reviews to ensure proposal is progressing aligned with the timeline.
•    Understands and implements the Kiewit Energy Proposal Standard Operation Procedures.
•    Conduct post-proposal debriefing analysis and manage boilerplate libraries for various lines of business. Work with subject matter experts throughout the company to ensure boilerplate is accurate and up to date, including experience project profiles, resumes and key proposal sections.
•    Support marketing projects as needed, such as presentations, marketing collateral development, etc.
 

Qualifications

• Bachelor’s degree in Journalism, Marketing, English, Communications, or related field
• Advanced skills and experience working with Microsoft Office Suite, Adobe Acrobat and with proficiency in database applications and management required
• Excellent writing, editing, proofreading and formatting skills
• Demonstrated commitment to quality, meticulous attention to detail and consistency in work product
• Demonstrated ability to coordinate several projects simultaneously
• Proven analytical and problem-solving skills, including the Ability to keep track of the “big picture,” but also maintain focus on the details to ensure quality
• Enthusiastic, self-motivated, team-oriented, and able to adjust to work well with other professionals from various backgrounds
• Excellent time management skills with the ability to be flexible, as work deadlines are client-driven and require some extended work hours or work days
• Excellent verbal communication and interpersonal skills to interact with all levels