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Finance Administrative Coordinator

Location: 

Itasca, IL, US Chicago, IL, US

Requisition ID: 181500 

Job Level: Entry Level 

Home District/Group: Kiewit Industrial & Water Engineering 

Department: Administration 

Market: Industrial 

Employment Type: Full Time 
 

Position Overview

Are you an organized, detail-oriented professional with a passion for finance, accuracy, and supporting business operations? Kiewit Industrial & Water Engineering (KIWE) is seeking a Finance Administrator to join our growing team in Itasca, IL.

In this role, you'll support the financial and administrative activities that help keep our projects and operations running smoothly. Working closely with project teams and business leaders, you'll assist with reporting, documentation, financial tracking, and day-to-day coordination in a fast-paced, collaborative environment.

District Overview

Kiewit’s Industrial and Water Engineering Group has the ability and the responsibility to greatly influence the successful outcome of our projects. Our team is multi-faceted, with best-in-class technical expertise focused on EPC and design-build delivery of industrial projects in markets such as Food & Beverage, Mineral Processing, Renewable Fuels, Pulp and Paper, Steel & Aluminum, Industrial Buildings, and Industrial Energy, Water and Utilities. 

Location

This position is full‑time and office‑based in Itasca, IL. Our team is highly active, collaborative, and frequently on the move, so you’ll thrive here if you enjoy a fast‑paced environment and working with people.

Responsibilities

 

As a Finance Administrator, you'll support the team across a variety of financial and administrative activities, including:

 

  • Assist with accounts payable, invoice processing, expense reports, and purchasing card transactions using Concur and other financial systems
  • Maintain accurate financial records, budget tracking, and project cost documentation
  • Prepare financial reports, spreadsheets, and presentations using Excel, Word, PowerPoint, and SharePoint
  • Support project teams with cost tracking, forecasting updates, and financial data organization
  • Coordinate vendor payments, purchase orders, and invoice approvals
  • Assist with monthly reporting, reconciliations, and other accounting-related activities
  • Provide general administrative support, including meeting coordination, travel arrangements, and document management
  • Serve as a professional point of contact for internal stakeholders, vendors, and project teams
  • Support office operations and special projects as needed in a fast-paced, collaborative environment

Qualifications

We're looking for someone who is eager to learn, takes initiative, and enjoys supporting financial and business operations in a collaborative environment. Ideal qualifications include:

 

  • 0-5 years of finance, accounting, administrative, or business support experience (entry-level candidates with strong analytical skills and motivation are encouraged to apply)
  • Associate's or bachelor's degree in Finance, Accounting, Business, or a related field preferred, but not required with relevant experience
  • Strong written and verbal communication skills
  • Ability to manage multiple priorities and meet deadlines in a fast-paced environment
  • Proficiency in Microsoft Office, particularly Excel, as well as Word, PowerPoint, Outlook, and SharePoint
  • Experience with Concur, ERP systems, or other financial software is a plus
  • Strong attention to detail with a focus on accuracy and organization
  • Comfortable working with financial data, reports, invoices, and budgets
  • Ability to work professionally with individuals at all levels of the organization
  • Demonstrated ability to handle sensitive and confidential information with discretion
  • Positive, team-oriented mindset and willingness to take ownership of tasks and support the broader team where needed

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Other Requirements:
•    Regular, reliable attendance
•    Work productively and meet deadlines timely
•    Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment
•    Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
•    Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.

 

Base Compensation: $20/hr - $30/hr

(Actual compensation is subject to variation due to such factors as education, experience, skillset, and/or location)

We offer our fulltime staff employees a comprehensive benefits package that’s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.

Equal Opportunity Employer, including disability and protected veteran status.

There’s no limit to what you’ll do at Kiewit. Whether you’re building or supporting projects that provide communities with dependable energy, safe transportation, clean water, or access to health care, the work you do will positively impact people’s lives for generations to come. 

Here you’ll have endless opportunities to expand your expertise through on-the-job experience and internal and external training and development opportunities. 

We offer our full-time staff employees a comprehensive benefits package that’s among the best in our industry. From top-tier health care programs to employee assistance programs and retirement planning, we aim to provide you with the tools you need to be successful in the areas of life that matter most to you.

Kiewit is an equal-opportunity employer, and we believe a diverse workforce is vital to the success of our business. We continue our efforts to attract, develop and retain employees from all backgrounds who are passionate about our industry.  

We are committed to veteran and military hiring and will consider relevant military experience as equivalent to qualification requirements.


Nearest Major Market: Chicago
Job Segment: Accounts Payable, Developer, Sharepoint, Administrative Assistant, Finance, Entry Level, Technology, Administrative

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