Field Document Controls Specialist

Position Overview

The Field Document Control Specialist supports construction personnel at an assigned job site by ensuring formally issued project documentation adheres to all contractual requirements, and internal procedures. It is the Field Document Control Specialist’s responsibility to organize, manage, and distribute all project documentation within Kiewit’s Electronic Document Management System (EDMS) and in hard copy Construction Work Packages. It is crucial to the Field Document Control Specialist role to be attentive to detail, have strong communication skills, and appreciate the urgency in which project documentation must be distributed.

District Overview

Kiewit Energy was established to better serve the diverse and expanding energy market. Kiewit Energy provides cohesive engineering, procurement and construction services to the oil, gas, refining, chemicals, petrochemicals, biofuels, and other process industries. Early Contract Involvement presence offering clients long-term relationships, providing integrated schedules, realistic construction estimates, and construction driven execution planning.

Location

Houston, Texas.

Responsibilities

• Implement project specific Field Document Control procedures to ensure all documents, drawings and records used during construction are controlled

• Conduct in-person trainings for Field personnel to ensure adherence to all project specific Field Document Control processes and procedures

• Create, maintain, and audit hard copy Construction Work Packages throughout the lifecycle of the project

• Fulfill requests submitted for creating new Construction Work Packages by printing, stamping and binding documents/drawings

• Ensure all hard copy Construction Work Packages include the latest revisions at all times and are updated with new revisions of documents/drawings expeditiously

• Ensure all formal Requests for Information are included with applicable drawings

• Maintain project specific logs

• Provide project reports to management, subcontractors, and clients when required

• Plan, control, and direct the activities of assigned Document Coordinators

Qualifications

• 4+ years of experience in document control in the Construction sector

• Must possess an aptitude to lead and manage people

• Familiarity with document control standard practices and software

• Excellent communications skills, both verbal and written

• Strong organizational skills, time management, and attention to detail

• Comfortable with fast paced work environment, pressure, change, and ambiguity

• Highly motivated, with a demonstrated passion for excellence and taking initiative

• Ability to multi-task, problem solve and work collaboratively

• Proficient in computer applications (MS Word, Excel, and PowerPoint)

• Demonstrated commitment to business ethics and integrity

• Ability to keep up with fast-paced atmosphere and understanding of how to prioritize work based on business needs.

• Flexibility with mobility and travel.