Administrative Coordinator, Construction

Position Overview

At Kiewit, the scale of our operations is huge. Our construction and engineering projects span across the United States, Canada and Mexico, improving and connecting communities with every initiative. We depend on our high-performing operations support professionals — they’re the glue that holds multiple areas of the business together and the catalysts that make things happen. We hire only the most driven people and we offer them diverse career opportunities, strong leadership and mentorship, rewarding, collaborative work, and responsibility they won’t find just anywhere. We’re always pushing new limits. You can too.

This role provides administrative and project support to active construction jobs and internal teams. The Administrative Coordinator will manage multiple priorities simultaneously, support document workflows, and handle general administrative tasks.

District Overview

Kiewit’s Northern California District is one of Kiewit’s leading infrastructure districts specializing in various types of work in the heavy civil, power, transportation, and water resource markets. Although most of our work is regionally based in Northern California, we also pursue various projects across the west coast. We are looking for individuals who are passionate about infrastructure and committed to the construction industry and seek a long-term career.  

Location

This position will be based in Fairfield, CA.

Responsibilities

• Prepare pricing proposals for change work and review proposals for compliance with contract requirements.
• Compile and reconcile labor, equipment, material, and subcontractor costs with applicable backup.
• Research and maintain labor and equipment rates using union rate sheets, prevailing wage determinations, Bluebook, Caltrans, and USACE.
• Maintain pricing templates, schedules, and organized project files.
• Assist in the recovery of back charges, maintaining documentation, monitoring status, and coordinating with project teams.
• Review contract documents to identify change management requirements.
• Support multiple project teams by resolving information gaps, attending virtual meetings, tracking action items, and communicating status.
• Assist with accounts payable, invoice processing, expense reports, and purchasing card transactions using Concur and other financial systems
• Assist with monthly reporting, reconciliations, and other accounting-related activities
• Maintain accurate financial records, budget tracking, and project cost documentation
• Prepare financial reports, spreadsheets, and billings
• Monitor deadlines, coordinate approvals, and communicate status to appropriate stakeholders.
• Provide flexible support for additional business processes, systems, and responsibilities as organizational needs evolve.

Qualifications

• Experience in construction administration, project controls, project accounting, contract administration, or change management preferred.
• Working knowledge of construction cost documentation, including labor, equipment, materials, subcontractor invoices, and T&M records.
• Advanced Excel skills; proficiency with Outlook, Word, Teams, SharePoint, and Smartsheet.
• SAP or similar ERP experience preferred; InEight or EquipmentWatch experience is a plus.
• Strong attention to detail, organization, analytical, verbal and written communication skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Ability to review and reconcile business information, maintain accurate supporting records, identify discrepancies, and coordinate timely resolution.
• Ability to learn and support additional business processes, systems, and responsibilities as organizational needs evolve.