Site Administrative Coordinator

Position Overview

As an Administrative Coordinator on our Project Site, your primary role will be to support various teams (such as safety, field engineering, etc.) stay organized, prepared, and well-equipped for their ever-changing schedule and the vast array of responsibilities. To execute this role effectively the assistant should have a high degree of situational awareness and be technically proficient, able to work independently, proactive, flexible, adaptable, self-motivated, and a team player. Works effectively in a complex and demanding environment while maintaining a professional attitude and demeanor. Candidate must enjoy working independently with strong attention to detail and a can-do positive attitude.  Continually requires a high degree of professionalism and business presence.

District Overview

Kiewit Energy Canada is headquartered in Calgary, Alberta.  We are a major industrial contractor that work on projects that involve construction of oil & gas facilities such as oilsands processing, including steam–assisted gravity drainage facilities, upgrading & refining, midstream facilities, power & co-generation, terminal projects (ex. LNG, LPG, etc.), and major mine developments.  We also have a Modular Yard facility in Edmonton, Alberta. Our engineering branch is a leading-edge division that offers innovative engineering services for our current projects and new pursuits in Canada.  Our design services group are based in Calgary and Houston offering expertise in process, piping, mechanical, electrical and civil/structural disciplines.   

Location

This role is based in the Elkford, BC, area, on our project site. 
We will consider candidates local to the Elkford, BC, area. We will also consider candidates based in Calgary who are open to a rotation/turnaround schedule.

Responsibilities

• Complete a broad variety of administrative tasks including composing and preparing correspondence that is sometimes confidential; arranging travel plans, itineraries, and agendas; and compiling/creating documents for meetings.
• Provide administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications and presentations
• Coordinate travel as needed, including organizing and managing the logistical details for off-site events and activities for the business.
• Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary.   
• Support with cross-department working groups, keeping agendas, and helping members to be accountable for key deliverables.
• Keep the office running smoothly, and provide support  to various departments 
• Prioritize conflicting needs; handle matters expeditiously, and proactively, and follow through on projects to successful completion, often with deadline pressures. 
• Assist with documents and plans using Office 365 (Outlook, Word, Excel, and PowerPoint, etc.) including drafting and/or proofreading.
 

Qualifications

• Excellent communication skills (verbal and written) and comfortable presenting
• Minimum of 3 years of experience in a professional setting. Experience in the construction industry is an asset.
• Proficient in Microsoft Office products including Word, Excel, Outlook, PowerPoint
• Experience and ability to navigate and adapt to various online platforms 
• Experience working with modern technologies such as SharePoint, video conferencing, etc. 
• Deadline-driven with a sense of urgency
• Able to take direction and provide timely feedback on progress of tasks
• Exceptional attention to detail, organized, ability to recognize discrepancies and active listening skills
• Strong emotional intelligence and interpersonal skills
• Excellent organizational and time management skills
• Ability to multi-task and prioritize
• Ability to work independently, as well as part of a team
• Strong professional interpersonal, written and verbal communication skills

#LI-GH