Administrative Assistant

Position Overview

We are currently looking for a proactive Administrative Assistant to support our Ellicott City North Tunnel in Ellicott City, Maryland. Position will provide exceptional office administration support to a fast-paced construction project with high expectations in our Baltimore, MD region. Office administration support duties may include: maintaining office systems, supplies, processing and managing PO's, subcontractor and State document management, office clerical/support services, printing, mail distribution, messenger services, expense reporting, greeting visitors, answering phones along with other assigned tasks.

District Overview

The Underground District has been constructing underground facilities for over 70 years and is recognized as a leader in the tunneling industry. We have completed more than 100 underground-related projects totaling more than several billion dollars. Our work includes projects related to transportation, water/wastewater, environmental facilities, power, mining, and telecommunications.

We incorporate state-of the art technology with proven construction methods to ensure excellence and ongoing success. Kiewit’s decentralized organizational structure allows us to compete both locally and nationally.

Please keep in mind that we are an Underground Construction business, so chances are that a majority of your day will be spent working Underground. Services include TBM Rock, TBM Soft Ground, Sequential Excavation, Drill and Blast, Shaft Excavation, Concrete, Tunnel Rehab, and Numerous Trenchless Methods.

Location

This role will support Kiewit's Underground District project teams in and around Baltimore, MD.

This is an onsite position, position will work out of our project office location.

Responsibilities

• Responsible to perform administrative, clerical and receptionist duties

• Manage conference room scheduling, maintain office housekeeping.

• Collecting and processing subcontractor and regulatory documentation and requirements.

• Assist with completion of certified payroll, manage prevailing wage documentation

• Order office supplies and stock and maintain breakrooms

• Assist with all account payable transactions, PO maintenance, invoice reconciliation

• Assist with tracking of subcontract insurance, bonds, contract documents, invoices and payments

• Onboarding of craft employees

• Coordinate courier and project mail

• Assist with various special projects

Qualifications

• 2+ years of Administrative experience required

• Notary preferred.

• Valid Driver’s License.

• Supply management and inventory control experience.

• Organizational skills.

• Tracking budget expenses.

• Reporting skills.

• Attention to detail.

• Excellent customer service skills and a positive, can-do attitude.

• Professional phone manner.

• Must be highly proficient in Microsoft Word, Excel, and Power Point.

• Flexibility in schedule – early/late as needed.

• Ability to juggle multiple projects/assignments.

• Ability to work with various personalities.

• Other software package experience that is preferred includes SharePoint, Concur, Bluebeam, SAP.