Medical Administrative Coordinator
Abilene, TX, US
Requisition ID: 182021
Job Level: Entry Level
Home District/Group: Kiewit Industrial District
Department: Administration
Market: Industrial
Employment Type: Full Time
Position Overview
Reporting to the Medical Manager, the Medical Administrative Coordinator provides administrative and operational support for the onsite medical clinic. This role is responsible for coordinating clinic activities, maintaining records and documentation, supporting scheduling and reporting efforts, managing administrative processes, and serving as a liaison between the medical team, safety organization, project leadership, and external partners.
The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced construction environment. This individual will play a key role in ensuring clinic operations run efficiently by supporting administrative functions, coordinating resources, maintaining data and records, and assisting with workforce health and safety initiatives.
District Overview
The Kiewit Industrial District delivers direct-hire construction services for complex industrial projects across the United States. Our work spans multiple sectors, including data centers, mineral processing, energy and water, with projects ranging from small capital work to major EPC projects. We are committed to safety, quality, and excellence in execution, providing our clients with world-class solutions while offering our employees stability, growth, and career development opportunities within a multi-billion-dollar organization. Our culture is built on collaboration, innovation, integrity, and a shared passion for construction. If you’re ready to take on complex, high-impact projects and make a lasting difference in the construction industry, the Kiewit Industrial District is where you can build a career that truly matters.
Location
This role is based out of Abilene,Texas.
Responsibilities
Clinic Administrative Support
- Provide day-to-day administrative support for onsite clinic operations.
- Coordinate schedules, meetings, and communications for clinic personnel.
- Maintain clinic records, documentation, reports, and operational logs.
- Assist with ordering, tracking, and maintaining clinic supplies and equipment inventories.
- Support onboarding, credential tracking, and administrative needs for clinic staff.
Documentation & Reporting
- Maintain accurate medical, operational, and workforce-related records in accordance with company requirements.
- Assist with injury documentation, reporting, and follow-up tracking.
- Compile clinic utilization reports, performance metrics, and other project reporting requirements.
- Prepare correspondence, presentations, meeting materials, and routine reports.
Safety & Program Coordination
- Support coordination between the medical clinic and project Safety teams.
- Assist with workforce health initiatives, injury-prevention programs, and wellness activities.
- Track program data and identify trends for reporting to project leadership.
- Coordinate communication related to medical and safety programs.
Emergency Preparedness Support
- Assist with scheduling and coordinating emergency drills and preparedness exercises.
- Maintain emergency contact lists, documentation, and resource records.
- Coordinate with local medical providers, hospitals, EMS, and other external partners as needed.
- Track action items and follow-up activities from drills and incident reviews.
Administrative Process Improvement
- Support development and maintenance of administrative procedures and standard operating processes.
- Identify opportunities to improve clinic workflows, recordkeeping, and communication processes.
- Assist in implementing standardized administrative practices that support efficient clinic operations.
Qualifications
- Previous administrative, office management, project coordination, or operations support experience.
- Associate's or Bachelor's degree in Business Administration, Office Management, Communications, or a related field preferred.
- Strong organizational and time management skills with the ability to manage competing priorities.
- Experience maintaining records, tracking information, and supporting reporting processes.
- Proficiency with Microsoft Office Suite, including Excel, Word, Outlook, and SharePoint.
- Strong written and verbal communication skills.
- Ability to work effectively with employees, leadership, vendors, and external partners.
- Ability to maintain confidentiality and handle sensitive information professionally.
- Comfortable working onsite in a dynamic construction environment.
Preferred Qualifications
- Experience supporting large construction, industrial, engineering, healthcare, or operational teams.
- Experience with document management systems and project documentation.
- Familiarity with workforce support, onboarding, scheduling, or office administration.
- Experience coordinating meetings, travel, vendor communications, or project logistics.
#LI-MM1
Other Requirements:
- Regular, reliable attendance
- Work productively and meet deadlines timely
- Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment.
- Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
- Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.
- May work at various different locations and conditions may vary.
We offer our fulltime staff employees a comprehensive benefits package that’s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.
Equal Opportunity Employer, including disability and protected veteran status.
Nearest Major Market: Abilene
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Administrative Assistant, Industrial Engineer, Construction, Document Management, Administrative, Engineering, Entry Level, Technology